The FAS Team Secretary provides lawyers and other legal personnel with administrative, secretarial, and clerical assistance. The FAS Team collaborates, coordinates, maintains effective and efficient workflow, follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with team members, top level management, supervisors, coordinators, coworkers, and clients by performing the following: Duties and Responsibilities Coordinates foreign and domestic tr... more details
Legal Secretary (FAS Team)
Recruiting LocationUS-DC-Washington D.C.
Department
Secretarial Services
Summary
The FAS Team Secretary provides lawyers and other legal personnel with administrative, secretarial, and clerical assistance. The FAS Team collaborates, coordinates, maintains effective and efficient workflow, follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with team members, top level management, supervisors, coordinators, coworkers, and clients by performing the following:
Duties and Responsibilities
Coordinates foreign and domestic travel arrangements by securing air, hotel, rail, and car reservations for lawyers and clients. Prepares travel expense reports and other business-related expenses using the electronic accounting system and prepares itinerary for lawyers and colleagues.
Maintains electronic calendar of meetings and appointments, and apprises lawyers of responsibilities in advance of commitment. Coordinates luncheons and schedules conference rooms for meetings using electronic room scheduler software.
Facilitates work with the Accounting Department to coordinate client bills, generates monthly internal utilization reports, provides monthly and/or quarterly estimate reporting data, analyzes billing data, and responds to miscellaneous client inquiries/requests. Processes new business forms, new client/matter reports, and conflict of interest checks.
Inputs daily diaries for lawyers in electronic Time Billing System; proofreads and edits time diaries for accuracy.
Proofreads and revises all documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client deliverables, and other correspondence, etc., for accuracy, grammar, punctuation and syntax, and drafts correspondence.
Types and prepares legal papers and correspondence such as briefs, letters, memoranda, tables, charts/spreadsheets, complaints, and motions. Also generates Table of Contents, Table of Authorities, and redline documents. Collaborates with departments across the Firm to complete required tasks within the role utilizing appropriate resources.
Collaborates with departments across the Firm to complete required tasks within the role utilizing appropriate resources.
Performs other duties as assigned.
Qualifications
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).
Education and/or Experience:
Required:
3+ years of related work experience and/or training; or equivalent combination of education and experience
Proficiency in MS Office applications
Preferred:
Degree from an accredited college or university
Ability to type 55 wpm
Law Firm experience
Legal terminology and legal document formatting
Other Skills and Abilities:
The following will also be required of the successful candidate:
Strong organizational skills
Strong attention to detail
Good judgment
Strong interpersonal communication skills
Strong analytical and problem-solving skills
Able to work harmoniously and effectively with others
Able to preserve confidentiality and exercise discretion
Able to work under pressure
Able to manage multiple projects with competing deadlines and priorities
Sidley Austin LLP is an Equal Opportunity Employer
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