Nakupuna solutions is looking for a Senior Executive Assistant to join our team of talented consultants providing professional services for senior Army officials at Army Communications-Electronics Command (CECOM) G 8. The mission of the CECOM G 8 is to provide optimal and responsive Resource Management solutions that support the integration and sustainment of C 5 ISR readiness for the Army. Responsibilities The following reflects management's definition of essential functions for this job but do... more details
Senior Executive Assistant
Job LocationsUS-MD-Aberdeen Proving Ground
Job ID
2024-4450
Category
Administrative/Clerical
Type
Full-Time Salaried
Company
Nakupuna Solutions
Overview
Nakupuna solutions is looking for a Senior Executive Assistant to join our team of talented consultants providing professional services for senior Army officials at Army Communications-Electronics Command (CECOM) G8. The mission of the CECOM G8 is to provide optimal and responsive Resource Management solutions that support the integration and sustainment of C5ISR readiness for the Army.
Responsibilities
The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
Work in partnership with company and client leaders, functional business partners, and other senior executive assistants to provide seamless support to the organization.
Proactively manage executive calendars with attention to accuracy, detail, and allocation of time to promote productivity. Recognize the need to resolve conflicts, orchestrate change, and reprioritize as appropriate.
Author, review, and edit drafts of notes, internal memoranda, and official correspondence. Track and maintain visibility on taskers and open actions based on inputs and guidance from senior staff in the office.
Independently and proactively transmit information, obtain and assemble data, prepare and review presentations, attend meetings/compile note summaries, communicate inside and outside of the directorate, and deconflict calendar and event scheduling.
Integrate support activities to ensure leadership is prepared for meetings and engagements on a routine basis and in a timely manner. Process incoming requests and communications requirements to appropriately triage, address, and record internal and external correspondence.
Organize and manage onsite/offsite meetings and team-based programmatic events.
Maintain electronic copies, and paper copies as directed by the Government, of all office documents such as letters, memoranda, reports, and briefings.
Assist government personnel with official travel and logistical arrangements to accomplish mission requirements using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR).
Process incoming correspondence, including email and facsimile, to route communication to the appropriate individual in the office for response and action.
Answer and maintain telephonic communications, to include taking messages and referring calls to the appropriate individual or office within the organization. Interface with the public and guests visiting the organization. Greet and escort high-level officials.
Ensure Front Office is presentable for senior defense officials. Remedy facility concerns and maintain adequate stockage of office supplies.
Support annual operational planning process, business planning, and performance review cycles.
Track and manage completion of key deliverables, follow up on outstanding items, understand organizational priorities, identify process improvements to create efficiency.
Qualifications
Skills/Qualifications: The ideal candidate possesses expertise and experience in DoD financial management. Specifically, the ideal candidate will be familiar with and have experience with the following technical knowledge, skills, and abilities:
Experience working within an Army Organization required.
Proficient mid-level skills in Microsoft Office products (Word, Excel, Outlook, and PowerPoint), Adobe, and use of office equipment is required.
Excellent oral and written communication skills geared towards executives.
Demonstrated ability to write clear, concise, and articulate correspondence with a focus on quality control and attention to detail.
Strong interpersonal and customer service skills that foster teamwork and create positive relationships with staff and principals.
Working knowledge of coordination requirements for the successful preparation and approval of reports, briefings, memoranda, and presentations.
Ability to prioritize, multi-task, plan, problem solve, and adapt in a fast-paced and strategic environment under minimal supervision.
Education and Experience: Five or more years of experience supporting Government or Military executives and a Bachelor’s degree is desired.
Clearance: This position requires an active SECRET security clearance. Must be a U.S. citizen.
Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:
Ability to perform repetitive motions with the hands, wrists, and fingers.
Ability to engage in and follow audible communications in emergency situations.
Ability to sit for prolonged periods at a desk and working on a computer
Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.
We would like to take a second to Welcome You to Job Abstracts, the nation’s largest Pure Job Board. With over 3.1 million job listings from 15,000+ Companies & Organizations, we help job searchers find careers that match their interests. As an anonymous user, you have probably discovered how easy our system is to use. However, you have just scratched the surface of what we can offer.
We encourage you to Register so you can use our most powerful features: searching with multiple terms, setting up multiple locations, establishing favorite companies, and accessing your search history. If you find a job you like, you can apply directly for it, and then, keep notes on it. We will also keep a lookout for jobs that match your search terms and email you when we find something you may like.
You can register for free and the system is free to use. If you like our system so far, click on Register and unlock the power required by serious job searchers.
Any time you conduct a search, the system shows you job matches, ranked by their Relevance Score (RS).
The score is calculated by a proprietary algorithm that uses Intelligent Machine Learning.
The Relevance Score tells you how well the job opportunity matches your search term or terms.
When not logged in, the system is limited to one search term. Scores for single term matches are usually lower.
When you register, log in, and set up multiple terms prioritized by importance, the jobs found for you will receive a much higher Relevance Score.