Job Abstract

Reporting to the Associate Director, Research Administration Post-Award at the Yale School of Public Health, the Post Award Manager will lead a team of accounting staff and one Financial Assistant responsible for the management of faculty financial portfolios, ensuring work is of superior quality, reports are submitted timely and accurately, and staff work together as a cohesive team. This position will provide support and guidance to the team as well as to faculty and staff to optimize the Principal Investigator’s use of research funding and mitigate risk. This role will meet with the Chairs of three assigned departments and be the point of contact for post award support for these departments, ensuring compliance with Yale policies, sponsor guidelines and that Departmental needs are met for Post Award support. This position will interface with University offices such as Controller, Office of Sponsored Projects (OSP) and Sponsored Projects Financial Administration (SPFA) and external agencies. The Incumbent will work closely with other departmental personnel to identify best practices and areas of need. Provides high level of client satisfaction through strong relationship management efforts.

Supervise a team of financial professionals in providing excellent support to faculty, managing the post award activities of the team as well as departmental financial activities. Serves as a liaison between the Office of Financial Administration and the Chairs of the assigned department. Manage monthly reporting process to faculty, ensuring reporting deadlines are met and that staff meets with faculty to review reports and suggest recommendations, as needed. Manage and guide staff consistently on sponsor regulations, including federal and non-federal sponsors, noting those with unique requirements/guidelines. Problem solve as issues arise and escalate to the Associate Director as necessary. Manage effort reporting process for the team, ensuring all internal deadlines are met. Manage faculty incentive process for the team, ensuring faculty receive accurate incentives in a timely manner. Review and approve calculations and transfers. Manage labor distribution and labor suspense process to minimize cost transfers for the team. Review and approve all cost transfers for the team ensuring tests of allowability are met and adherence to University policies and procedures, including concise explanations and inclusion of appropriate documentation. Manage the Financial Status Report (FSR) process, ensuring all internal deadlines are met. Review and approve all FSRs for submission to SPFA, ensuring accuracy of reports and adherence to sponsor guidelines, university policies and procedures. Thorough review of post award processes, recommending improvements as identified. Act as liaison to University offices outside of YSPH (Controller, OSP and SPFA, etc.) and external funding agencies. Continually strive to improve processes and provide high quality service to all YSPH customers. Serve as backup to Post Award staff. Thorough working knowledge of PC-based tools including Microsoft Office Suite, database administration, and other related software. Familiarity with financial management systems. 1. Develop, recommend and implement policies and procedures related to grant management in compliance with all University, NIH and federal and agency guidelines. Participate in the implementation of new or revised University financial policies and procedures. 2. Provide detailed financial reports to Department leadership, PIs and grant agencies, as needed. Work with appropriate resources (OSP and other centralized University offices) to improve financial reporting for faculty. Provide grant consultation to faculty to ensure consistent fiscal responsibility within each organizational unit. Meet regularly with Sr. Ops Manager to update and apprise of ongoing issues. 3. Manage a team of Portfolio Analysts including hiring, training and performance management. Develop resource allocation metrics and cross coverage plans. Monitor ongoing performance and use of resources to minimize duplication of effort. 4. Review, recommend and implement standardized budget and financial management processes in order to achieve simplicity, speed and quality for Department. 5. Develops and maintains knowledge of University finance and budgeting processes and applicable federal, state and university policies and procedures, and the activities of a designated portfolio to ensure effective budget control and financial management. 6. Provide faculty with budgetary financial guidance concerning the availability of funding for recruitment, appointments and reappointments, as well as for decisions on layoffs. 7. Manage and monitor all related compliance issues including effort reporting, certifications, labor and non-labor cost transfers, University audits and reviews. 8. Direct and implement solutions to problems that are routine to complex in nature and establish and implement consistent university-wide policies for department post award administration. 9. Provide training to faculty and staff related to the grant management function. Provide training and professional development opportunities to staff. 10. Serve as backup to Post Award staff. 11. May perform other duties, activities, or projects as assigned. Bachelor’s Degree and five years of related work experience or an equivalent combination of education and experience.