Job Abstract

For over 30 years, Family Partnership has been making a difference in the lives of Frederick County’s residents. Our mission is to support and empower children, youth and families with the knowledge and skills needed to meet basic needs, to successfully navigate life’s challenges and to advance their hopes and dreams. We are seeking creative, energetic, and visionary candidates to join our diverse team of professionals who care about the success of Frederick County families. Join our team to help further our mission and make an impact our community.
Exempt; full-time; 40 hours per week; Monday – Friday; 8:00 a.m. – 5:00 p.m.; full benefits

This professional position will provide fiscal management for grants and County funds received by Family Partnership (FP). This position will develop and oversee the budgets, expenditures, and financial projections. This position will coordinate grant resource development and grant preparation support. Supervision will be received from the Family Partnership Director.

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE:
Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full time benefited Frederick County Government employee.

• 11 days of Vacation leave with increase after 2 years of employment
• 15 days of Sick leave with unlimited annual carryover
• 11 paid scheduled holidays, plus 2 additional floating holidays
• Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County HSA contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
• 100% County paid 2x annual salary Group Term Life Insurance and AD&D benefit
• Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
• Generous Tuition Reimbursement Program
• County and Employee funded Defined Benefit Pension Plan
  • Vesting after 5 years of service (effective 7/1/2024)
  • Additional service credit for eligible previous public service, military service, etc.
• Other employee paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, etc.

• Prepare, submit, and manage the operating and program budgets for FP; monitor to ensure budget compliance and maximize department resources; as needed, prepare budget amendments, transfers, and journal entries
• Compile data and prepare monthly, quarterly, and annual fiscal reports/invoices for Federal, State, and local grants/revenue in accordance with Generally Accepted Accounting Principles (GAAP), as promulgated by Government Accounting Standards Board (GASB), 2CFR 200, and grant regulations
• Reconcile budgeted accounts to actual accounts
• Ensure timely receipt and expenditure of grant funds, to include preparation and submission of grant requirements
• Discuss potential fiscal problems with Director; make adjustments in a timely manner
• Coordinate with Accounting, Procurement, and Internal Audit departments on fiscal record keeping
• Act as a liaison between FP, Finance Division, budget office, division administration and grantors regarding fiscal issues/concerns; make adjustments in multiple grants as needed
• Prepare for and participate in grant audits/monitoring from grantors, which includes maintaining in-house files for grant audits and assist with responses to audit/monitoring questions
• Create and utilize computerized spreadsheets and word processing for various reports, tracking, and documenting fiscal matters; maintain fiscal binder and policies
• Utilize computerized procurement system to create or approve requisitions, vouchers, invoices, timesheets, procurement card and other procurement needs
• Oversee timekeeping system and time allocation tracking for all staff
• Responsible for procurement card, for making department purchases as directed, and for reconciling statements monthly; oversee p-card purchases and for reconciling staff p-cards
• Prepare budgets and budget narratives for grant proposals
• Assist with researching for grants
• Prepare and maintain annual inventory report for multiple grant funders and Frederick County Government
• Implement internal and external reporting systems and procedures for monitoring and controlling fiscal activities to meet all grant and contractual performance standards and assure cost effectiveness
• Maintain appropriate documentation of administrative and participant information functions for audit compliance
• Maintain working knowledge of federal, state, and local laws, regulations, and policies; implement policies/procedures to assure compliance
• Maintain resource information on grants management tools
• Coordinate management of information systems, assistance with technology needs, and manage FP information systems.
• Troubleshoot and resolve FP computer, data and service issues as needed; coordinate telephone service needs; interface with IIT staff; etc.
• Maintain database of submitted grant applications, actual awards, progresses, outcomes, etc.
• Receive, review, and analyze performance measure and program data outcomes for compliance and identification of trends.
• Represent FP at meetings, as needed
• Actively participate in Division wide emergency planning and activation of County shelter and/or family assistance center
• Assist with the appropriate care, safety, and well-being for children 6 weeks through 12 years during weekly evening programs
• As needed, operate a County vehicle to transport participants to/from the FP center or other outreach sites
• Perform other duties as assigned

The qualifications/requirements, knowledge/skills/abilities and physical demands or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Associate’s degree in Accounting, Financial Management, Business Administration, or a related field
• Minimum 4 years work experience in a responsible accounting, budget, or fiscal position
• Minimum 1 year work experience creating and maintaining complex spreadsheets in MS Office Excel
• Intermediate skills in Microsoft Office Suite
• Possession of a valid automobile operator's license
• Current certification in CPR and First Aid (infant/child and adult) or ability to be certified within 90 days of hire
• NOTE: A related Bachelor's degree may reduce the work experience requirement to 2 years; additional years of responsible work experience may reduce the education requirement.

• Ability to maintain County Authorized Driver privileges to drive a 15 passenger van
• Knowledge of budget preparation, government accounting, and generally accepted accounting principles
• Knowledge of Office of Management and Budget's (OMB) Circulars
• Working knowledge of federal, state, local and private resources for human service programs
• Accurate math and clerical skills, including the ability to compile, analyze and verify fiscal and statistical information
• Ability to effectively compile, analyze and present statistics and other program information
• Ability to effectively access and utilize computerized systems and equipment (e.g. Internet, word processing, spreadsheet, data management)
• Ability to maintain a working relationship with local, federal, and state government grant offices
• Ability to effectively organize work, determine priorities and complete assigned duties with minimal supervision
• Ability to work with sensitive information and maintain appropriate confidentiality
• Available for varied working hours to accommodate meetings, programs, etc.
• Ability to develop and maintain effective working relationships with persons of diverse educational, cultural and economic backgrounds; public officials and program administrators; co-workers and the general public
• Strong and effective spoken and written (English) communication skills, including public speaking skills and the ability to prepare and present clear, concise reports

• Work experience at a local government level
• Work experience in a family support center
• Grant financial management work experience
• Work experience using Infor Lawson

• While working in this position, the employee is required to constantly sit
• While working in this position, the employee is required to constantly work indoors

• Ability to provide own transportation, as needed
• Required certifications must be maintained during tenure of employment

1. An evaluation of training and experience
2. One or more interviews
3. A pre-employment fingerprint supported background investigation