Job Abstract

Reporting to the Associate Dean of the College of Humanities and Social Sciences (CHSS), the Event Coordinator is a part-time position that serves as a support for the CHSS Dean’s Office. The Event Coordinator will be primarily responsible for partnering with members of the Dean’s Office to plan and execute college-level events. Drawing upon skills in organization and collaboration, the Event Coordinator will effectively organize small to medium-scale events and functions that attract up to 200 attendees.

The following describes the general duties and responsibilities of the Event Coordinator. This document does not cover all job expectations or specific procedures for completing these responsibilities. All Rowan employees are expected to review and abide by additional policies and specific procedures described in other documents including manuals, as well as all local, state and federal laws.

Essential Duties and Responsibilities:

• Fully own a portfolio of events from planning to implementation. These events will include, but are not limited to, the college’s presence at Homecoming and Accepted Students Day, the End-of-Year Gathering, and the Senior Send-Off event
• Liaise with University Events, Gourmet Dining, Facilities to implement events and relay pertinent information to CHSS department chairs and program coordinators
• Shadow Associate Dean at planning meetings for Homecoming and Commencement
• Collaborate with the Budget Coordinator and Administrative Assistant to secure funding for events and order promotional items
• Partner with the CHSS Media Specialist and CHSS Public Relations Coordinator to effectively market events
• Supervise one undergraduate intern who supports event planning efforts
• Learn and utilize campus systems including RowanWorks, 25Live, and Gourmet Dining’s e-cater tool

Expected Time Commitment: The Event Coordinator is part-time position that constitutes a 20-hour per week commitment. The position will involve occasional commitments that fall outside of the agreed upon schedule. Weekly hours will be adjusted to accommodate these commitments.

Contract Term: The start date for the position will be discussed upon hire. The contract term will run until Monday, June 30th, 2025. Continuation of employment may be possible if funding allows.

Supervision and Evaluation: The Event Coordinator is supervised by the Associate Dean of CHSS. Regular formal and informal meetings with the Associate Dean will promote a culture of collaboration and ongoing feedback.

Qualifications: Bachelor’s degree preferred. The successful candidate will be able to:

• Work autonomously with limited direct supervision
• Demonstrate a strong attention to detail
• Collaborate effectively in a team setting
• Demonstrate organization, communication, and prioritization
• Engage in creative thinking and reflection to consistently improve events

Hours:

• This temporary, part-time position is assigned no more than twenty-five (25) hours per week and is not to exceed 944 hours per fiscal year. Work is contracted annually to coincide with the fiscal year and is contingent upon budget appropriate

Notes:

• Rowan University is an Equal Opportunity Employer and values diverse people and abilities. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this position
• Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position
• Only completed online applications submitted on or before the posted deadline will be considered