Job Abstract

The Administrative Support role performs various clerical tasks related to the daily operation of the business, assigned manager or department.

Starting salary: $20+ per hour / depending on experience 

• Answers phones and relays messages.
• Makes calls to colleagues across the organization, clients, and contractors.
• Greets and assists visitors and employees.
• Assists with completion and maintenance of assigned department forms and paperwork.
• Orders and maintains office supply stock.
• Collects, opens and sorts incoming mail.
• Checks email daily to maintain assigned department items. (ie. calendar and timely customer exemption certificate records.)
• Maintains and files clients, contractors and business paperwork.
• Invoices orders using SAP
• Creates correspondence and posts outgoing mail.
• Additional duties as assigned.

High School Diploma, GED or Associate’s Degree in Business or related field

1+ years of previous administrative experience; or equivalent combination of education and experience

Basic degree of proficiency in MS Office Suite, Outlook & Internet applications.

Basic analytical, prioritizing, interpersonal, problem-solving, presentation, budgeting, project management (from conception to completion), & planning skills.

Basic verbal and written communication skills (including analysis, interpretation, & reasoning).

Basic understanding and application of mathematical concepts.

Ability to develop and maintain collaborative relationships with peers and colleagues across the organization, as well as, internal and external clients.

• Ability to work well autonomously and within a team in a fast-paced and deadline-oriented environment.
• Ability to work with and influence peers and management.
• Self-motivated with critical attention to detail, deadlines and reporting.
• Ability to work overtime as necessary.

• Regularly required to stand; walk; sit; and talk, hear and see.
• Occasionally lift and/or move up to 25 pounds.

* Reasonable accommodations may be made to enable individuals to perform the essential functions.