Job Abstract

Hours: Monday-Thursday 7AM-5:30PM

JOB SUMMARY
This position performs professional level work performing various accounting-related activities, and detailed financial analysis of the operations of City departments as they relate to the creation and administration of the budget and the analysis of the overall financial operations of the City. Makes accounting entries, analyzes budgets, prepares budget requests, and analyzes financial and operating procedures to devise efficient ways of accomplishing goals and objectives.

ESSENTIAL JOB FUNCTIONS

• Assists with the preparation of the annual operating budget and capital improvement program in compliance with City policy and Florida Statutes.
• Reviews and processes budget amendments, ensuring compliance with budgeted programs and long-term planning.
• Prepares and analyzes quarterly revenue and expenditure forecasts to identify current and future trends affecting financial condition.
• Posts and maintains journals, ledgers, and other record books.
• Verifies bank deposits.
• Reconciles, classifies, and records receipts and disbursements into journals, totals, and balances.
• Posts to control accounts, reconciles bank statements, maintains various journals, and prepares records for computer input and/or corrections.
• Submits ATS payments to the Department of Revenue and maintains Red Light Camera receipts and disbursements.
• Records general and enterprise fixed assets and acts as custodian of fixed asset records.
• Records journal entries.
• Prepares reports on various financial or management issues, including cost impacts.
• Develops or updates operational manuals outlining established methods of performing work in accordance with City policy.
• Accesses, inputs, and retrieves information and data from a computer.
• Prepares various reports, forms, and statements.
• Performs various financial activities, as requested.
• Assists with preparation of financial worksheets for annual audit.
• Prepares tax returns and regulatory reports.
• Prepares federal payroll tax deposits and sends funds via EFTPS.
• Serves as backup for payroll and accounts payable processing.
• May be required to return to work to assist with emergency management preparation response and/or recovery activities.
• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS
Education and Experience:
Bachelor’s degree in accounting or a related field and two (2) years of experience in professional accounting procedures, payroll, computer programs, and spreadsheet operations, or an equivalent combination of education and experience.
Licenses or Certifications:

• Possession of a valid Class "E" Florida Drivers License and compliance with vehicle use policy requirements, Section 8.15(c) in the City's Personnel Manual.

• None.

• Knowledge of current governmental accounting, budgeting, and fiscal management principles and practices.
• Knowledge of various budgeting techniques such as zero-based budgeting, line-item budgeting, program budgeting, etc.
• Knowledge of organization, functions, and financial problems of municipal governments.
• Knowledge of principles and practices of accounting and ability to apply this knowledge to work situations.
• Knowledge of laws, rules, and regulations, fiscal record keeping, and contract procedures.
• Ability to use small office equipment and computers for data entry and word processing.
• Ability to accomplish assigned administrative tasks with limited supervision.
• Ability to collect and analyze facts and other statistical information.
• Ability to prepare complex memoranda, detailed analysis, and statistical reports.
• Ability to prepare complete and accurate accounting reports.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with co-workers, other City employees, and the public.
• Ability to display appropriate attention to detail and to follow long term projects through completion.
• Ability to research new methods and procedures for possible application to City operations and implement new methods and procedures independently.
• Knowledge of Financial Software Programs such as ADG.
• Ability to use various software programs (i.e. Word, Excel, Access, etc.)

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

The City has the right to revise this job description at any time. This description does not represent in any way a contract of employment.

The City of Green Cove Springs, FL commits to a policy of equal employment opportunity for applicants and employees, complying with local, state and federal laws. The City’s policy is to employ qualified persons without discrimination regarding race, creed, color, religion, age, sex, country of national origin, marital status, disability, sexual orientation, gender identity, genetic information, political affiliation, ethnicity, or status in any other group protected by federal/state/local law.