Job Abstract

Assembles and distributes crime reports, citations and related documents for investigation and/or prosecution.

Interviews citizens reporting specified crimes and supplemental report information and prepares appropriate report documents.

Accesses state and national law enforcement telecommunications systems to enter and retrieve investigative information. Makes automated notifications to Department of Justice on state mandated programs, and manages local supporting files. Assists Agency CLETS Coordinator in enforcing system compliance laws and carrying out validation and audit responsibilities.

Conducts source document research on Santa Monica arrest and bench warrants and enters results in county and state warrant data bases. Maintains department warrant service files.

Prepares an archival record of law enforcement documents on optical imaging system. Assists in maintaining original document files, off-site storage and compliance with records retention and destruction schedules.

Analyzes and codes reports, and enters data into an automated records management data base. Retrieves and compiles information from department data bases, using a variety of routine and complex retrieval procedures.

Understands and applies laws governing criminal justice records dissemination. Responds to public requests in person, by phone or mail. Provides information to other law enforcement agencies. Accepts service of process and complies with subpoenas duces tecum and discovery orders.

Handles cash and operates a cash register. Balances large daily cash intake for fees, services, and bail deposits. Responds to bail inquiries.

Verifies accuracy of bills for contract services and prepares appropriate payment forms for manager approval.

Prepares standard Department of Justice record control forms and statistical reports.

Acts as equipment key operator, section supplies coordinator, special project manager, trainer as assigned.

Performs other related duties, as assigned.

Knowledge, Abilities and Skills:

Knowledge of:
Modern office procedures, practices, and equipment.
Business English, spelling, and punctuation.
Basic arithmetic.
Record keeping principles and procedures.
Effective customer service techniques.

Ability to:
Follow oral and written instructions.
Operate office equipment and complex automated systems.
Respond to queries from the public and other City employees in a tactful manner.
Provide effective customer service.
Establish and maintain effective and cooperative working relationships with City employees and the public.
Perform simple mathematical computations.
Analyze situations and solve problems.
Read and interpret applicable legal codes.
Comprehend, spell, and apply law enforcement terminology.
Deal discreetly with confidential records.
Understand and apply state and federal laws, and carry out legal mandates.
Work in a paramilitary environment, including potential civil emergency support work.
Learn and use law enforcement telecommunications databases and other applications in an appropriate manner.

Skill in:
Typing at a corrected speed of 45 words per minute.
The use of personal computers and applicable software applications.
Reading, writing, and communicating in English at an appropriate level.

Education, Training, and Experience:

Graduation from high school or equivalent. Two years of recent, paid work experience performing responsible clerical duties, including public contact work. Experience working in a law enforcement environment is desirable.

Medical Examination: Prior to appointment, candidates must successfully complete a thorough examination, including a drug screen, to determine if they meet the City's medical standards for the position.

BACKGROUND INVESTIGATIONS: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.

NOTE: If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position.