Job Abstract

The Charlottesville Parks and Recreation Department is seeking qualified candidates to be considered for the position of Athletics Manager (Operations Specialist IV) whose focus will include oversight (management and supervision ) over the daily operations of the Athletics Division including youth and adult sports leagues, programs, classes, and various activities/events. Position is responsible for routine operations of programs and classes at City recreation facilities and performs other duties as assigned. Working independently, leads development, execution, and evaluation of a set of comprehensive programs for a core Departmental business function. Reports to a Management Specialist I or II.

• For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit https://www.charlottesville.gov/1047/Employee-Benefits.
• The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462.

The successful candidate will use their knowledge to build our community through innovative programming. The candidate should exhibit exemplary interpersonal skills with the ability to establish and maintain collaborative and healthy working relationships, both internally and externally. This is an exciting opportunity for a self-motivated, community-oriented, individual with a vision and passion for recreational sports programming.

Note: This job opportunity is advertised with a closing date of "Continuous." If interested in being considered, an application should be submitted as soon as possible. Applications will be evaluated on a continuous basis. Interviews will be conducted as soon as possible during the recruitment with candidates who are best qualified. Applications may no longer be considered once a candidate to fill the position is identified. This job announcement will close when the position(s) have been filled and may close at any time.

Financial Management

• Accountable for all purchases made by subordinate staff;
• Accountable for inventory of equipment and operating supplies;
• Forecasts needed equipment and supplies, and makes purchase requisition in order to maintain inventory;
• Develops budget justifications for capital equipment, staffing and annual operating supplies;
• Authorizes the purchase of supplies and equipment within authorized expense limits;
• Allocates equipment and operating supplies in accordance to budget goals and guidelines;
• May write grant and sponsorship proposals to obtain needed services, funds, equipment, or facilities;
• Develops, prepares, submits and monitors an annual budget for area of assigned responsibility;
• Adheres to Departmental cash control procedures and City financial guidelines and procedures; adheres to adopted revenue and expense limits, goals and guidelines for areas of assigned responsibility;

• Actively participates in performance evaluation system;
• Assists in conducting assessment interviews to determine appropriate placement based on interests, skills and abilities of seasonal staff and volunteers;
• Efficiently and effectively allocates human resources in response to unforeseen circumstances;
• Efficiently and effectively allocates human resources in the implementation of adopted maintenance plan;
• Identifies staff that would benefit from off-site training;
• Leads or participates in the hiring process for subordinate staff, following established guidelines;
• Plans, schedules, conducts and documents specialized on-site staff training;
• Complies with all applicable City Policies and Procedures and ensures compliance of subordinate staff within area of assigned responsibility;
• Plans, schedules, and directs the work of subordinate staff; confirms time and attendance of subordinate staff;

• Completes regular inspections and safety assessments, maintains a hazard and drug-free environment, documents issues to identify risk areas, and recommends improvements;
• Compiles and retains operational and safety records and complies with federal, state and City safety standards;
• Makes arrangements for the use/maintenance of agency vehicles, facilities, and equipment;
• Plans, coordinates, schedules, supervises, and evaluates the operations, maintenance, and safety of the assigned facility or facilities;
• Enforces all applicable policies and procedures, evaluates their effectiveness and recommends changes;
• Ensures that all facilities meet quality standards for housekeeping, cleanliness, and maintenance;
• Ensures that programs, facilities, and personnel meet all standards for certifications and licenses, health and safety standards, Departmental program standards, and operational procedures related to the area of assignment;
• Ensures that all required certificates, licenses, permits and operating requirements are current and posted;
• Schedules, plans, organizes, supervises, and evaluates the delivery of a diverse selection of recreation programs such as after-school programs, special events, athletics, education, aquatics, camps, fitness, and/or therapeutic activities;
• Assists with departmental emergency response in accordance with Adopted Regional Emergency Operations Plan;

• Efficiently and effectively utilizes available volunteer resources to supplement the efforts of existing staff;
• Interfaces with volunteers and program staff to determine extent of program need for volunteers;
• Works interactively with other supervisory staff to ensure proper and efficient use of resources;
• Coordinates efforts to optimize revenue production and/or customer satisfaction. Interacts with citizens and community organizations to resolve complaints and concerns;
• Develops and maintains community and corporate partnerships.
• Develops and implements community outreach plans to increase overall participation. Promotes diverse participation of persons from various cultural, educational, and economic backgrounds;
• Maintains a positive working relationship with supervisor and subordinates, and manages conflict effectively;

• Accountable for time and attendance reports and accident reports for subordinate staff;
• Completes and submits various financial, administrative and statistical reports;
• Evaluates data from daily operations and identifies deficiencies, recommends revisions, and implements recommendations using innovative strategies;
• Conducts program and service delivery evaluations using a variety of tools for use in developing future programming;

• Assists in the development of short, medium, and long term strategies, goals and objectives.
• Directs the development and dissemination of promotional material to publicize and market assigned activities;
• May lead or assist in the development, implementation and evaluation of comprehensive Departmental plans for core services;
• Develops and implements community outreach plans to target populations to increase overall program participation;

Minimum Requirements:

• Any combination of education and experience equivalent to a Bachelor's degree from an accredited college or university in recreation, park management, therapeutic recreation, business administration/management, public administration or closely related field.
• Four (4) years of progressively responsible experience in park management or multi-faceted recreation center management providing a variety of recreation programs in the area of assignment; two (2) years of the required experience must have included supervisory duties.
• Possession of a valid, appropriate, driver's permit issued by the Commonwealth of Virginia, must be eligible to operate a City vehicle (To view our driving eligibility requirements, visit https://www.charlottesville.gov/faq.aspx?qid=166).

• Ability to communicate effectively, both orally and in writing.
• Ability to understand and follow oral and written instructions and procedures;
• General knowledge of customer service methods and procedures;
• Ability to develop oral and written instructions and procedures;
• Ability to motivate, supervise, and evaluate staff and to develop and implement staff training programs;
• Ability to schedule, coordinate, and prioritize the work of a diverse groups of employees;
• Ability to analyze programs and procedures and evaluate their performance against established objectives;
• Ability to prepare clear and concise financial, administrative, and operational reports;
• Ability to prepare and adhere to budgets;
• Ability to use a personal computer, applicable software, and peripheral equipment;
• Ability to obtain support of leaders and participants for programming implementation;
• Ability to develop and maintain effective working relationships with staff, citizen groups, and the public;

Physical requirements for this position as outlined by the Department of Labor:
LIGHT WORK: Ability to lift up to 20 lbs. occasionally and/or up to 10 lbs. frequently and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires the ability to lift or move more than 20 lbs. for sedentary work and the worker sits most of the time, the job is rated for light work. Physical demand requirements are in excess of those for Sedentary Work. The noise level in the work environment is usually moderate.

This position may be required to work weekends, nights, holidays, standy-by/on-call, emergency on-call, and/or weather-related emergency on-call.

This is a safety sensitive position subject to drug and alcohol testing for pre-employment, reasonable suspicion, post-accident and random testing.

Time spent in this position involves inside and outside work which may involve exposure to extreme temperatures, extreme brightness, chemicals/hazardous waste, gases/gas leaks, blood-borne pathogens, electrical hazards, extreme darkness, fumes/airborne particles and fuels.

This position also requires the regular use of or subject to vibration, ladder/step stool, traffic/roadways, driving light equipment, driving a City vehicle, moving mechanical parts and/or confined space(s).