Job Abstract

This is an entry-level, professional, full-time position with the City’s Municipal Court. Under the direct supervision of the Lead Clerk Supervisor, this position maintains all court records; assists the Judge, Prosecutor, attorneys, and customers on the telephone and in person at the window. The position requires a specialized knowledge of court operations, policies, and procedures, and state statutes/laws.

Work involves judicial and financial record keeping, requiring the exercise of judgment within established departmental guidelines and policies. Work involves responsibilities for receiving and processing various legal motions, requests, and payment transactions requiring knowledge of legal codes, payment and charge codes, regulations, and department and city policies. Work is performed independently within established policies and procedures.

* Must be able to understand state statutes/laws and have the ability to explain applicable legal options to defendants;
* Provide defendants with applicable options to resolve criminal case(s);
* Receive, validate, & process driver safety course requests and deferred court orders;
* Receive & process various legal motions from attorneys and defendants.
* Receive, process, and post cash bonds, bail bonds, and attorney bonds in accordance with state law and the presiding judge’s standing orders;
* Receive & process payments accurately and timely to defendant’s case(s);
* Insurance validation in accordance with applicable state law and judicial orders;
* Extensive data entry not limited to: citations, affidavits, sworn complaints, incident reports, etc.;
* Effectively and efficiently process cases while providing superior customer service;
* Citation import and auditing (adherence to state statute requirements for various offenses);
* Quality control for: DSC, probations, payment plans, extensions of time to pay, community service, MIPs, courtroom cases, and trial cases;
* Understand and carry out oral and written instructions from administration and judiciary;
* Make mathematical computations and tabulations rapidly and accurately for court orders;
* Review and process appeal bond paperwork as regulated by state statute;
* Process and reconcile daily cash receipts and balance cash drawer daily;
* Juvenile case processing as outlined by state statute;
* Department voice mailbox monitoring and response;
* Submit various forms to the Texas Department of Public Safety;
* As assigned, responsible for juror check-in and summons and/or event monitoring; process jail and bonding paperwork;
* Clear warrants and holds from the Police Department and surrounding agencies; and prepare hold notices on defendants as requested;
* Performs all other duties as assigned by the Deputy Court Administrator and the Director of Court Services;
* Subject to 24-hour recall.

Clerk I - High School Diploma or General Educational Development (GED) Certificate, 3 years of general business and clerical experience, and 0-2 years of court-related professional experience required. Knowledge of court operations, policies and procedures preferred. Strong organizational skills, type 40 wpm, ten key by touch, and computer proficiency required. Level I Court Clerk certification preferred or the ability to obtain Level I certification within first year of employment.

Clerk II – Associate degree and 2 years of court-related experience or 3 years of court-related experience. Level I certification, Certified Court Clerk I, required

The Department of Human Resources & Organizational Development may consider an equivalent combination of education, training and/or experience.