Job Abstract

The Human Relations Department (HRD), within the Office of Equity and Inclusion (OEI) is looking for a detail-oriented, pro-active, Administrative Coordinator that is passionate about supporting our efforts to advance racial, gender, ethnic, and social equity throughout Frederick County Government and the community as a whole. This outstanding individual may be HRD's first point of contact with community members, other FCG divisions, and County staff, while working to maintain the administrative continuity of our files, travel, communications, expense tracking and reconciliation, and clerical support for supported commissions. The ideal candidate will use their talent and skills in providing support for both the initiatives of the Office of Equity and Inclusion (OEI), as well as thas well as the work of Human Relations Commission, which is supported by the OEI. Direction may be received from leadership staff from the OEI. Supervision is received from Human Relations Director.

About the Office of Equity and Inclusion (OEI): The OEI is committed to providing leadership to ensure that the Frederick County Government prioritizes, institutes, invests in, demonstrates, and sustains commitment to systemic changes that advance diversity, equity, inclusion, and belonging throughout the County and within County Government. The OEI is uniquely positioned as a catalyst to lead the County’s efforts in addressing practices, policies, systems, and structures that have produced distinct disparate outcomes for those that have historically been underrepresented and oppressed. We look forward to welcoming the right candidate to partner with us in advancing this progressive effort in every area of Frederick County Government.

• 11 days of Vacation leave with increase after 2 years of employment
• 15 days of Sick leave with unlimited annual carryover
• 11 paid scheduled holidays, plus 2 additional floating holidays
• Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County HSA contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
• 100% County paid 2x annual salary Group Term Life Insurance and AD&D benefit
• Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
• Generous Tuition Reimbursement Program
• County and Employee funded Defined Benefit Pension Plan

• Vesting after 5 years of service
• Additional service credit for eligible previous public service, military service, etc.

• Other employee paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, etc.

• Coordinate the day-to-day administrative activities of the Human Relations office; provide administrative support to the Human Relations Director
• Initiate and meet established deadlines for completing fiscal processes including P-card purchasing and processing, purchase orders, reimbursements and other transactions in the procurement system
• Assist with preparing and monitoring Human Relations Department and Human Relations Commission budgets; verify account numbers and/or accounting units for accuracy; perform budget reconciliation duties
• Manage staff calendars by planning, coordinating, and scheduling meetings
• Update leadership on questions and actions to be taken from Commission meetings; track and manage actions from meetings; provide status reports to the Director to ensure work is completed in timely manner
• Coordinate, plan and oversee special events and projects including securing facilities, communicating with vendors, volunteer scheduling and management, and preparing and sending invitations
• Work in collaboration with the Human Relations Commission, providing technical support, posting meeting agendas, taking and posting minutes from meetings; assist with administrative, technical and electronic requests
• Coordinate meetings, conferences, and other commitments for the office
• Manage travel arrangements and prepare detailed itineraries
• Provide timely responses to internal and external inquiries
• Perform other related duties as required

The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Associate’s degree

• Minimum 4 years of administrative support work experience which includes workflow office coordination experience (calendar management, coordination of meetings and space, interoffice communications)

• Intermediate skills in MS Office Suite

• NOTE: A combination of relevant experience and education may be counted towards the requirements of this position

KNOWLEDGE / SKILLS / ABILITIES:

• Ability to effectively take meeting minutes and transcribe from notes (without audio recording back-up)
• Ability to effectively organize work, determine priorities and complete assigned duties with minimal supervision in a fast-paced office, including the ability to effectively make independent decisions and work through conflict situations
• Ability to develop and maintain effective working relationships with persons of diverse educational, cultural and economic backgrounds; public officials and program administrators; co-workers and the general public
• Ability to work with sensitive information and maintain appropriate confidentiality
• Strong attention to detail
• Strong and effective spoken and written (English) communication skills, including report writing and accurate writing skills
• Strong and effective math, office administrative and record-keeping skills, including the ability to effectively compile, analyze and prepare detailed statistical information and fiscal reports, files, etc.

PREFERENCE MAY BE GIVEN FOR:

• Experience working through an investigative process
• Legal assistant work experience

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

• While working in this position, the employee is required to constantly sit; and occasionally lift up to 20 pounds
• While working in this position, the employee is required to constantly work indoors; and rarely work outdoors and walk on uneven ground

• Ability to provide own transportation for community events, meetings, hearings, and other commitments
• Available for varied work hours as needed to accommodate meetings, conferences, and other commitments

EXAMINATION PROCESS (may include):

1. An evaluation of training and experience
2. One or more interviews