Job Abstract

Executive Assistant to Director of Human Resources and Compliance

ESSENTIAL QUALIFICATIONS:

1. BA degree; valid New Jersey driver's license.

2. Must possess strong people skills, organizational skills, and clerical/secretarial skills.

3. Must possess strong word processing skills and be adept at applying and utilizing technologies. PC and network computer skills are required.

4. Must be able to copy, file, and electronically retrieve materials as well as share electronically.

5. Must be able to communicate effectively with students, parents, staff, and the public in general.

6. Must be able to work in a highly sensitive and confidential manner.

7. Strong attention to detail, accuracy, and follow-up are critical for success on the job.

8. Outstanding attendance is expected. Attend late evening meetings as required.

9. Required criminal history background check and proof of U.S. Citizenship or legal resident alien status.

ESSENTIAL FUNCTION OF POSITION:

1. Support the Board of Education’s and administration’s philosophy, goals, and objectives for the district, its schools, and its departments.

2. Maintain file of all personnel which includes:

   1. Personnel file

   2. Contract file

   3. Certification records

   4. Substitute Certificates and paperwork

   5. Mentoring Paperwork

3. Prepare and process all NJDOE certification applications in a timely manner.

4. Prepare contracts and maintain contract files.

5. Prepare correspondence related to personnel issues.

6. Maintain personnel records and prepare monthly employment motions for Board meetings.

7. Process all criminal background applications, including but not limited to emergency hiring procedures as may be applicable.

8. Inform all new employees, according to state health code, relative to the required Mantoux (TB) testing, track staff compliance and inform supervisor with regard to staff who have not complied.

9. Receive, record, and file all employee performance observations and evaluations.

10. Prepare and submit annual NJDOE reports and, when appropriate, certification of school bus drivers.

11. Assist in preparation of budget materials.

12. Assist the Director of Human Resources and Complance and/or the designee in preparation of all proposals as required for negotiations.

13. Responsible for implementation of certain financial aspects of negotiated contracts.

14. Maintain and update the district’s attendance software.

15. Perform other duties as assigned by the Director of Human Resources and Compliance.

Position descriptions are established by the Human Resource Management Office and adopted by the Board of Education and are intended only to summarize the essential duties, responsibilities, qualifications, and requirements of the position for the purpose of clarifying the general nature and scope of a position’s role as part of the overall organization. Position descriptions are not designed to contain or be interpreted as a comprehensive inventory of all tasks an employee might be expected to perform, and they do not limit the right of the employer/supervisor to assign additional tasks or otherwise modify duties to be performed. Individuals shall perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload. Every employee has a duty to perform all assigned tasks. The order of essential functions and duties of the position as listed in the position description is not designed or intended to rank the duties in any order of importance relative to each other.

TERMS OF EMPLOYMENT:

Non-Guide employee status with twelve-month work year. Salary established annually by the Board of Education.

SALARY RANGE

$62,000-$74,000

The annual performance evaluation will be based upon this position description and any applicable State regulations and/or Board of Education policies.