Under direction from the Deputy Director of Finance, the Accounting Supervisor plans, supervises, oversees, and participates in the activities and operations of the Accounting Division to include General Accounting, Payroll, Accounts Payable, Accounts Receivable, Projects & Grants, Cash Management, Fixed Assets, Audits and Financial Reporting. The Accounting Supervisor leads a dedicated team, collaborates with various departments, and provides highly responsible and complex finance support to th... more details
Job Description
Under direction from the Deputy Director of Finance, the Accounting Supervisor plans, supervises, oversees, and participates in the activities and operations of the Accounting Division to include General Accounting, Payroll, Accounts Payable, Accounts Receivable, Projects & Grants, Cash Management, Fixed Assets, Audits and Financial Reporting. The Accounting Supervisor leads a dedicated team, collaborates with various departments, and provides highly responsible and complex finance support to the Deputy Director of Finance and the Finance Department as a whole.
DISTINGUISHING CHARACTERISTICS The Accounting Supervisor class is distinguished from the Accounting Manager class by the performance of less than the full range of management duties assigned to the Manager level. Incumbents work under general supervision while learning job tasks, progressing to direction as procedures and processes of assigned area of responsibility are learned.
SUPERVISION RECEIVED AND EXERCISED Receives direction from the Deputy Director of Finance. Exercises functional and technical supervision over accounting, clerical, and technical personnel.
Examples of Duties
Duties may include, but are not limited to, the following:
General Accounting:
Manage the city's general ledger, ensuring accurate and comprehensive recording of financial transactions according to Generally Accepted Accounting Principles (GAAP); implement GASB pronouncements; ensure the use of appropriate internal controls.
Oversee reconciliations of accounts, promptly resolving discrepancies and addressing any concerns.
Respond to requests for information and advises City departments, other governmental agencies and the public on City financial and accounting practices, policies, procedures, and data.
Plan, organize, control, integrate and evaluate the work of staff; supervise and participate in developing, implementing, and evaluating work processes, systems, and procedures to achieve goals, objectives, and work standards.
Plan and evaluate the performance of assigned staff; establish performance requirements and regularly monitor performance; subject to management concurrence, take disciplinary action to address performance deficiencies, in accordance with City personnel rules and policies.
Develop and implement fiscal policies, controls, and systems relating to budget monitoring and enforcement, accounting, and financial reporting; provide accounting and budget support to City departments.
Provide guidance on complex accounting matters and facilitate the resolution of accounting-related issues.
Serve as the primary contact and liaison with banking institutions and external auditors.
Payroll:
Lead the payroll process to ensure accurate and timely compensation for city employees.
Ensure compliance with federal, state, and local payroll regulations and tax obligations.
Ensure accurate payroll tax calculations and filings.
Accounts Payable:
Manage the accounts payable function, overseeing the processing of invoices and vendor payments.
Implement and enforce policies and procedures for streamlined and controlled accounts payable operations.
Accounts Receivable:
Oversee accounts receivable processes, including billing, collections, and reconciliation of outstanding balances.
Collaborate with departments to ensure timely and accurate invoicing and collections.
Monitor aged receivables and implement strategies to mitigate outstanding balances.
Projects & Grants:
Oversee financial aspects of projects and grants, including revenue and expense recording and monitoring, reporting, and budgeting.
Provide financial grant administration in collaboration with other departments to ensure effective fund allocation and adherence to grant guidelines.
Ensure all grant reporting requirements are met, and reimbursements are requested timely.
Cash Management:
Execute the management and monitoring of cash and investment balances according to the direction of the City Treasurer.
Reconcile debt and investment statements and account for activity; manage debt service payments.
Review and approve monthly bank reconciliations.
Fixed Assets:
Manage fixed asset accounting, tracking acquisitions, disposals, and depreciation.
Maintain accurate records of asset values and locations for reporting and compliance.
Audits:
Coordinate and facilitate external audits, providing necessary documentation and explanations to auditors.
Address audit findings by implementing corrective actions and process enhancements.
Maintain proper documentation for audit trails and compliance purposes.
Verify and coordinate with auditors and management for the presentation of audited financial statements to the City Council.
Financial Reporting:
Prepare accurate and timely financial statements and reports for city management and stakeholders, including but not limited to the Annual Comprehensive Financial Report, the Single Audit Report, and State Controller Report.
Ensure compliance with reporting requirements and communicate financial insights to support decision-making.
Prepare and present reports to City Officials and City Council, as required.
Perform related duties as assigned.
Typical Qualifications
Knowledge of:
Principles and practices of governmental accounting consistent with Generally Accepted Accounting Principles (GAAP) as it directly applies to the City of Yucaipa.
Applicable federal, state, and local laws, codes, and regulations.
Modern office equipment including applicable computer applications such as enterprise resource planning (ERP) applications, and other financial, accounting, and statistical applications.
Ability to:
Train individual team members to perform at or above department standards.
Develop the accounting team to meet or exceed expectations within its role in City operations.
Develop and implement goals, objectives, policies, procedures, work standards, and internal controls.
Analyze complex technical, administrative, and financial problems and reports.
Prepare clear and concise reports, correspondence, and other written materials.
Establish and maintain cooperative working relationships with City Staff and City Council.
Interpret and apply fundamental principles of accounting and payroll related laws, policies, and procedures.
Analyze and review financial data and make recommendations.
Prepare and maintain accurate reports and records.
Reconcile differences within the record keeping system.
Communicate effectively, both orally and in writing.
Maintain great sensitivity with confidential information.
Work well under pressure, meeting multiple and sometimes conflicting deadlines.
Operate and use modern office equipment including a computer and applicable software, including specialized financial software.
Follow workplace safety procedures and policies.
Prioritize, organize, assign, review, and coordinate the work of accounting, clerical and technical personnel.
Work independently and as an effective member of a team.
Know and understand all aspects of the job; intermittently analyze work papers, reports, and special projects; identify and interpret technical and numerical information; observe and solve operational problems and technical policy and procedures.
Experience and Education
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Experience:
Three years of increasingly responsible experience in a municipal government or similar public agency setting including Finance, Accounting, and Grants Administration. One year of experience in a supervisory capacity is preferred.
Education:
Minimum of a Bachelor’s degree from an accredited college or university in accounting, finance or a related field. A Master’s degree in accounting, finance, or related field is preferred.
Environmental Conditions
Work is normally performed in a temperature-controlled office environment subject to typical office noise. Attendance at meetings or events outside of normal work hours may be required.
Supplemental Information
Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications for entry into the class and do not necessarily convey the qualifications of the incumbents within the position.
To apply, submit a completed City of Yucaipa application through our website atwww.yucaipa.gov. This recruitment is open to all applicants. Applicants who are current employees of the City of Yucaipa may be considered before other applicants depending on the volume of applications received.
Applications/resumes will be accepted until position is filled. Interested candidates are encouraged to apply no later than June 7, 2024, for priority review. Interviews will be conducted periodically until a suitable candidate is chosen.
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