Job Abstract

The Getty Research Institute's (GRI) Special Collections Department seeks a full-time Metadata Assistant III to assist in the creation, maintenance, and enhancement of descriptive and technical metadata. The Research Institute is in the process of reevaluating a variety of its metadata workflows and practices to provide more consistent, usable, and repurposable metadata to the arts and research communities it serves. Reporting to the Head, Special Collections Management, the position will work b... more details

Metadata Assistant III

Job Family: Library
Type: Regular Full-Time
Position Status: Getty Center
Workplace Type: Hybrid/Partially Remote
Salaried/Hourly: Hourly
Hiring Pay Scale: $23.02 - $28.77 Hourly
Salary: Commensurate with experience and internal equity
Program/Department: Research Institute - 0420-Special Collections Management
Requisition Number: 2024-4419
ERRP Eligible: No

Diversity, Equity, Accessibility, and Inclusion at Getty

Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve and includes individuals who bring a diversity of values and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

Job Summary

The Getty Research Institute’s (GRI) Special Collections Department seeks a full-time Metadata Assistant III to assist in the creation, maintenance, and enhancement of descriptive and technical metadata. The Research Institute is in the process of reevaluating a variety of its metadata workflows and practices to provide more consistent, usable, and repurposable metadata to the arts and research communities it serves. Reporting to the Head, Special Collections Management, the position will work both under little to no supervision, and in partnership with current staff, to carry out data clean-up and data enhancement projects, assist with metadata creation and file management for both born-digital materials and digitization projects, and participate in the development of new projects, such as the future incorporation of alt-text and closed-captioning. The successful candidate will thrive in a dynamic environment of shifting priorities and deadlines, working in partnership effectively with internal staff, Getty Digital, and other departments across the GRI and Getty community.

Located at the Getty Center in Los Angeles, the Getty Research Institute is dedicated to furthering knowledge and advancing awareness of the visual arts and their histories. Serving an international community of scholars and the interested public, the Getty Library is one of the largest art and architecture libraries in the world, with holdings of more than 1.5 million volumes and digital resources. Special Collections include rare books and journals, rare photographs, prints, and drawings dating from the 15th century to the present, architectural drawings and models, art multiples, film, audio and video recordings, digital content, and extensive archives and manuscript collections.

Major Job Responsibilities

Assists in complex metadata creation, selection, evaluation, capture, manipulation, remediation, and editing for collection access, description, and management
Evaluates, maps, extracts and transforms existing cataloging and processing data into usable metadata for digitized materials
Participates in working groups and/or project teams to develop solutions for improving workflows, productivity and the discoverability of metadata and digital assets
Performs regular troubleshooting and quality control of metadata, filenames, and database functionality
Works closely with staff across Special Collections, Curatorial, Reference, Getty Digital and other departments
Applies knowledge of libraries and online records to assignments of complexity
May assist in the creation and management of digital assets and their ingest into systems
May process audio and video files created by Conservation staff and acquired from external vendors and creates derivatives as needed
May assist with and resolve complex problems for staff and library users. Refers more complex problems to higher level staff in the section
May oversee and/or supervise the work of others
Participates in additional projects as assigned

Qualifications

Bachelor’s degree in an appropriate discipline; some art history or library background preferred
Minimum 3 years related experience
Some supervisory and training experience preferred

Knowledge, Skills and Abilities

Strong communication skills
Tolerance for detail-oriented, high-volume, and, at times, repetitive work
Strong organizational skills and ability to think critically and problem-solve
Experience working with complex data (CSV)
Familiarity with data exchange standards, such as XML and JSON
Familiarity with or ability to learn to manage batch data functions using OpenRefine, Python, XSL, APIs, and/or UNIX Command Line; ability to use PERL to run legacy scripts
Experience with or ability to learn software suites as appropriate to assigned duties, which may include oXygen, AirTable, Audacity, and Adobe Premiere
Experience with or ability to learn library and archives-specific databases and software applications (may include digital asset management systems) as appropriate to assigned duties, which may include ArchivesSpace and ExLibris systems
Awareness of linked data concepts and the semantic web
Basic knowledge of existing and emerging metadata structures and standards, which may include Dublin Core, EAD, MARC21, BIBFRAME
Ability to apply job skills and departmental policies and procedures to complete a wide range of complex tasks in creative and effective ways
Awareness of best practices in employing metadata standards to promote diversity, equity, accessibility, and inclusion.
Work is guided by supervisor, but can act under little to no supervision to select methods and procedures based upon expertise
Ability to work in partnership with others

Benefits and Perks

Here are just some examples that Getty offers/provides for full-time employees:

Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
403(b) Employee Investment retirement plan – with up to 5% Getty Match
Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
Educational Assistance and professional development
Paid Vacation, Sick and Personal Days
12 Paid Holidays
Many positions have bi-weekly Off-Fridays
On-Site Fitness Center at Getty Center
Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.

Equal Opportunity Employer

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

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