Job Abstract

Hiring Range: $61,100 - $70,250 commensurate with experience

POSITION PURPOSE 
 

The Assistant Director, with input from the Sr. Assistant Dean and Career Management team develops and implements short and long range goals, objectives, and strategies relating to the career programs; manages career management workshops with assistance from Graduate Business Career Management (GBCM) staff and outside experts; career awareness events, and materials and resources necessary to support career development; manages multifaceted relationships with staff, faculty, alumni, and students; and provides career services to individuals and groups. The position will help with event planning and logistics for Career Management workshops, and professional development series.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

1. Career Consulting

• Manage comprehensive career resources and platform for GBP students, as needed to support excellence in GBCM service delivery.
• Guide students on long and short- term career strategy action plan development; engaging them in GBCM programming and services, and tracking career readiness; ensuring consistent and comprehensive reporting on all advisement activity.
• Leverage industry and business experience to deliver information to students on career development and transition, job search tools, employment market trends, empowering students to compete for employment opportunities.
• Administer, and provide vocational assessment tool (e.g., CareerLeader, MBTI, DiSC) counseling, helping students to develop self-awareness, clear career aspirations, and identify careers
   

2. Program Management

• Develop, manage and implement select career events, workshops and programs to educate students on all aspects of career management and the job search process, preparing students to secure full-time and internship opportunities.
• Provide program management support for various GBCM operations, including maintenance of career tools and resources (e.g., Handshake, employer contact management, GBCM social media tools, GBCM website); and data tracking and evaluation for reporting (GBCM events survey, GBCM employment survey, GBCM student profile survey)
• Student engagement events and activities as needed.
   

3. Corporate Outreach and Relationship Development

• Develop and maintain strong connections with prospective employers and alumni to engage with GBCM and Graduate Business Program students to enhance outreach and advising capabilities. Enhance student employment outcomes through proactive engagement with employers to refer potential candidates and influence companies/alumni to recruit Graduate Business Program students.
• Develop programs to help promote employment opportunities among the GBP student population, such as employer information sessions, employer treks, on-campus-interviews, and shadow days.
• Manage processes to communicate timely, relevant recruiting information to students, GBP staff and others as appropriate.
• Represent the GBCM at select corporate events and professional conferences, as needed.
   

4. Systems Support and Leadership

• Works with Handshake, Career survey, VMock and other systems for Graduate Business Programs.
• Ensures that data is loaded and works with staff to troubleshoot as needed.
• Ensures that events are loaded into the systems and displayed in the GBP Career Management LinkedIn group and other areas.
• Take the lead on emails from the general Career management email box.
   

5. Other duties as assigned.
 

GENERAL GUIDELINES
 

The Assistant Director, MBA/MS Programs Career Development and Programming has the role of (1) Career Services Consulting – serving as an advisor for GBP students; (2) Program Management – facilitating career transition, career choice/job search process, career development and job search strategies; including developing and implementing appropriate career programming to support job search efforts; (3) Corporate Outreach – growing and strengthening corporate and government relations with employers and executive recruiters and create employment opportunities for Graduate Business Programs students; (4) Systems Support – takes the lead on all GBP Career related systems.

Other duties as assigned. 

PROVIDES WORK DIRECTION  

• n/a

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.  

This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment. 

Knowledge 

• Experience in marketing operations, understanding of career advisement and coaching frameworks, employer relations, networking, placement desired.
• Knowledge of and interest in finance, entrepreneurship, and technology industries preferred.
• Appreciation for the diverse academic and professional aspirations of students in varied business disciplines. It is vital that all candidates seeking employment not only be committed to, but also demonstrate skills, knowledge and values necessary for serving the unique needs of Santa Clara University’s diverse campus community.
• Understanding and support of the Jesuit tradition of education and a commitment to the fundamental values of service to others, community, and diversity.
   

Skills 

• Strong planning and multi-tasking skills. Ability to simultaneously manage multiple industry clients and student communications and track student data accurately.
• Strong networking abilities. Cultivates personal and professional networks to generate business and/or sales and form partnerships and/or alliances. Ability to build targeted campaigns to engage employers.
• Self-directed and motivated. Ability to take initiative on projects; to work independently and as part of teams and with people of diverse cultures and backgrounds.
• Adaptability, must be able to demonstrate comfort with adjusting effectively to change, including new people, ideas, assignments and procedures.
   

Abilities

• Proven excellent oral and written communication skills, demonstrated presentation skills; exceptional attention to detail and editing ability highly desired.
• Proficiency in Microsoft Office: Word, PowerPoint, and Excel; ability to perform data analysis with Excel highly desired.
• Ability to maintain confidentiality of sensitive data.
   

Education

• Bachelor’s Degree required. Masters degree in business, education, marketing, counseling or a related field preferred.

Years of Experience

• Three to five years of professional experience required. Experience in a university or corporate setting with some direct customer service experience necessary; counseling and career advisement, program management, or industry experience in corporate recruiting, talent management, or career placement activities desirable.

PHYSICAL DEMANDS 

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities.  A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.  

• Considerable time is spent at a desk using a computer terminal.   
• May be required to travel to other buildings on the campus. 
• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations. 
• May be required to occasionally travel to outside customers, vendors or suppliers.   

 WORK ENVIRONMENT 

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.                                                           •    

• Typical office environment. 
• Mostly indoor office environment with windows.
• Offices with equipment noise. 
• Offices with frequent interruptions. 

?Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/

The health and safety of the University community is a top priority. The University strongly recommends that all employees are fully vaccinated for COVID-19 as the vaccination and boosters are safe, effective tools that significantly minimize the chances of serious illness and hospitalization. Please contact Human Resources if you have any questions.

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Information about Title IX can be found at www.scu.edu/title-ix. Information about Section 504 and the ADA Coordinator can be found at https://www.scu.edu/oae/, (408) 554-4109, oae@scu.edu. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).   

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services  website . To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu.