Job Abstract

The County of San Mateo Procurement Division is seeking two (2) experienced procurement professionals for the position of Contract Administrator II (CA II). These positions will be providing procurement advice and assistance to the departmental procurement staff throughout the County. The Procurement Division supports 23 departments within the County.

As of April 2024, procurement within the County is handled through OpenGov Procurement (OpenGov) software. Experience with OpenGov is desired but not required. OpenGov training will be provided to the CA II staff.

Under supervision, the CA II will:

• Advise staff on solicitation development and contract management policies and processes.
• Assist staff with questions related to navigating OpenGov.
• Work on procurement projects.
• Participate in the development of procurement policy and trainings.
• Deliver procurement trainings to staff.
• Complete other procurement related work on an as-needed basis.

Duties may include, but are not limited to, the following:

• Provide procurement technical assistance and consultation to County departments.
• Review and understand the existing procurement resources (handbook and instruction materials and videos) and connecting staff with the appropriate resources for their questions.
• Analyze complicated procurement situations and create solutions.
• Suggest process and policy training improvements.
• Create instructions and trainings to document existing and new procurement processes and policies.
• Review, authorize, and/or manage procurement documents.
• Create and deliver procurement trainings.
• Maintain current knowledge of contract rules and regulations.
• Develop request for proposals and contract agreements.
• Perform related duties as assigned.

Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is:

• Four years of experience as a public procurement professional working with a wide variety of solicitations, contracts, and procurement methodologies.

• Principles and practices of public procurement, especially related to professional and general services.
• Principles, practices, and techniques of administrative and programmatic research and analysis.
• Applicable federal, state, and local laws, rules, and regulations and County and program policies and guidelines.
• Development and delivery of procurement training.
• Procurement administrative practices and procedures, including records management.

• Navigate the entire solicitation life cycle (create and evaluate solicitations plus negotiate contracts).
• Exercise sound independent judgment within general policy and regulatory guidelines.
• Manage contracts (create contracts and contract amendments).
• Train staff in work procurement procedures and provide technical and programmatic assistance to non-procurement staff.
• Monitor and analyze contract and project performance.
• Plan, coordinate, and implement procurement trainings.
• Analyze, interpret, and apply procurement regulations and requirements from the Federal, State, and local levels.
• Establish and maintain effective working relationships with departmental staff and procurement team members.
• Communicate effectively, both orally and in writing.
• Compile, analyze, and interpret data using research techniques, draw sound conclusions, and prepare and present effective reports regarding findings and recommendations.
• Prepare clear and accurate reports, correspondence, procedures, and other written materials.
• Organize and prioritize work and meet critical deadlines.
• Maintain accurate records and files.

Open and Promotional. Anyone may apply. Current County of San Mateo employees with at least six months (1040 hours) of continuous service in classified regular, probationary, extra-help, or limited term positions prior to the final filing date will receive five points added to their final passing score on the examination.

The examination process will consist of an Application Screening (weight: pass/fail), and a Panel Interview (weight: 100%), which may include the evaluation of a brief writing exercise given immediately preceding the interview. Applicants must successfully pass the Application Screening to move forward to the interview. Candidates must successfully pass the interview to be placed on the hiring (eligible) list.

Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense. Interviews may be conducted virtually using MS Teams.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org to apply.

To apply:

• Complete the County of San Mateo Employment Application Form
• Provide responses to the Supplemental Questionnaire