Monmouth University is seeking applications for an Assistant Registrar for Curriculum Maintenance, Degree Audit, and NCAA Compliance in the Office of the Registrar. The candidate would be expected to: represent the Office of the Registrar on the Athletics Eligibility Team, for the purpose of providing an organized process for certifying continuing eligibility for each student-athlete; coordinate the program evaluation and degree audit process and serve as the representative on both the Undergrad... more details
Assistant Registrar for Curriculum Maintenance, Degree Audit and NCAA Compliance
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Posting Details
Posting Details
Requisition Number
A793P
Job Position Title
Assistant Registrar for Curriculum Maintenance, Degree Audit and NCAA Compliance
Department
Registrar
Immediate Supervisor Title
Registrar
FLSA
Exempt
Grade
None
Union
None
Status
Full-time
Total Number of Authorized Work Hours per Week
36.25
Total Number of Authorized Work Weeks per Year
52
Advertised Rate of Pay
Discussed during interview
Position Summary
Monmouth University is seeking applications for an Assistant Registrar for Curriculum Maintenance, Degree Audit, and NCAA Compliance in the Office of the Registrar.
The candidate would be expected to: represent the Office of the Registrar on the Athletics Eligibility Team, for the purpose of providing an organized process for certifying continuing eligibility for each student-athlete; coordinate the program evaluation and degree audit process and serve as the representative on both the Undergraduate and Graduate Studies Committees (USC and GSC); create and maintain the academic program requirements; provide outreach to students and advisors regarding anticipated program completion and graduation procedures; routinely track degree progress, as completion nears; troubleshoot audit issues and direct students to appropriate resources; coordinate the graduation process for the Office of the Registrar (OR) and serve as the OR’s representative on the Commencement committee.
Anticipated opening pending budget approval.
This is an in-person on-campus, non-remote position.
A complete list of duties is available at http://job.monmouth.edu.
Special Instructions to Applicants:
Required Skills or Software
Must be able to treat confidential and sensitive information appropriately, Intermediate knowledge of MS Word 2016, Intermediate knowledge of MS Excel 2016
Required Years of Experience
5
Required Degree, Licenses or Certifications
Other Requirements
Bachelor’s degree or higher
Five (5) years of experience with an integrated records system
Experience in the development and implementation of new products
Ability to foster enthusiasm and commitment while collaborating as a team to meet the goals and deadlines of graduation and commencement
Good presentation skills, as well as strong planning and organizational skills
Ability to make decisions in a timely manner using proven problem-solving skills
Proven ability to conduct both qualitative and quantitative problem analysis
Ability to set priorities and identify areas of concern
Ability to take responsibility of key organizational issues, showing good judgment, and the ability to set timelines and meet deadlines
Preferred Qualifications
Registrar office experience, with knowledge of programming and maintaining degree audit requirements
Posting Date
05/02/2024
Closing Date
Tools and Equipment
Tools and Equipment
Tools and Equipment
List any additional tools not listed above
Job Duties
Job Duties
Duty
As a member of the University Athletics eligibility team, you will be required to follow the continued academic eligibility certified process for each student athlete, as outlined by the Department of Athletics.
Regular or Occasional
Regular
Duty
Coordinate the graduation process for the Office of the Registrar (OR) and serve as the OR’s representative on the Commencement committee.
Regular or Occasional
Regular
Duty
Coordinate the program evaluation and degree audit process and serve as the representative on both the Undergraduate and Graduate Studies Committees (USC and GSC). Create and maintain the academic program requirements.
Regular or Occasional
Regular
Duty
Create the technical and training materials for use by the University community to obtain student degree audit information.
Regular or Occasional
Regular
Duty
Provide technical support in the areas of curriculum maintenance, degree audit, and graduation to assist all users (faculty, staff, and students, when applicable).
Regular or Occasional
Regular
Duty
Certify degree completion for graduation, including awarding Latin Honors, Honors School, and Department Honors credentials. Review graduating senior records to ensure they meet the criteria for graduation and the student system (Ellucian) is updated in a timely manner.
Regular or Occasional
Regular
Duty
Oversee diploma and certificate distribution.
Regular or Occasional
Regular
Duty
Provide outreach to students and advisors regarding anticipated program completion and graduation procedures. Routinely track degree progress, as completion nears. Troubleshoot audit issues and direct students to appropriate resources.
Regular or Occasional
Regular
Duty
Provide direct assistance in supporting the Registrar in acting as a representative for the campus community.
Regular or Occasional
Regular
Duty
Assist with policy development by presenting strong planning and organizational skills.
Regular or Occasional
Regular
Duty
Other duties as assigned.
Regular or Occasional
Occasional
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have a Bachelor's degree or higher?
Yes
No
* Do you have five years of experience with an integrated records system?
Yes
No
* Do you have experience in the development and implementation of new products?
Yes
No
* Do you have the ability to foster enthusiasm and commitment while collaborating as a team to meet the goals and deadlines of graduation and commencement?
Yes
No
* Do you have good presentation skills, as well as strong planning and organizational skills?
Yes
No
* Do you have the ability to make decisions in a timely manner using proven problem-solving skills?
Yes
No
* Do you have the proven ability to conduct both qualitative and quantitative problem analysis?
Yes
No
* Have you demonstrated the ability to set priorities and identify areas of concern?
Yes
No
* Do you have the ability to take responsibility of key organizational issues, showing good judgement and the ability to set time lines and meet deadlines?
Yes
No
* Do you have intermediate knowledge of Microsoft Word and Excel 2016?
Yes
No
* Do you have the ability to treat confidential and sensitive information appropriately?
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