Job Abstract

About the UVA Health Program Management Office:
- Coordinates the execution of the largest and most critical efforts of the UVA Health
 - Tracks and reports on the progress of a portfolio of projects to the UVA Health Medical Center Cabinet
- Ensures that the UVA Health projects are delivered in scope, within budget, and in keeping with the priorities set by the executive leadership

The Business Analyst Intern assists the PMO team members with project management, including team decision-making, day-to-day operations, developing new systems and workflows, and influencing the department's long-term direction.

• Provides coordination and support for PMO Programs.

• Develops and maintains information systems, including the project & portfolio management system (PPM), key performance indicators (KPIs), electronic files, and websites.   

• Develops, implements, and maintains effective and professional office practices and procedures. 

• In addition to the above job responsibilities, other duties may be assigned.

Additional Responsibilities

CONSULT
 Coordinate between division directors by:
- Contacting executives directly to collect feedback/input
- Synthesizing feedback into concrete changes in workflow and reporting

LEAD
Hone your leadership skills by:
-Running training workshops on the PMO-related process
-Developing necessary training workshops for new workflows that are introduced

BUILD
 Drive departmental progress by:
- Providing accurate reports & estimates of project milestones and completion dates
- Shaping new department-wide processes & procedures to increase organizational efficiency (e.g., resource utilization, Change Management)

CONDUCT
Recurring responsibilities of the PMO Intern include:
- Utilizing relevant technology such as Tableau and Visio to produce high-quality status updates and workflow charts
 - Scheduling meetings and publishing meeting minutes to relevant parties
- Creating training documentation & videos for new workflows
- Maintaining the Project and Portfolio Management (PPM) system at an administrator level to ensure effective data collection, optimization of resource allocation, and effective reporting

CAREER DEVELOPMENT
 Throughout the program, you will receive informal feedback, coaching, and mentoring to help prepare you for a professional career.
- By working in the UVA Health PMO, you will have extensive exposure to all the various positions and responsibilities of roles in the four main divisions and the opportunity to pursue more in-depth assignments related to your interests.

This position is only available to eligible students currently enrolled in a relevant Undergraduate or Graduate program, with Strong Preference given to UVA Students.

MINIMUM REQUIREMENTS

Education: High School Graduate or Equivalent
Experience: 2 years relevant experience
Licensure: None required

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.