Job Abstract

Of Duties: - - Any of the below duties may be assigned by the AVP for Financial Management on a separate addendum to this position description General Accounting Oversee the general accounting functions, including, but not limited to: accounts payable, accounts receivable, general ledger Ensure timely monthly closing and associated tasks such as bank and AP/ AR reconciliations, billings and general ledger journal entries Review weekly AP payments, process check printing, and arrange wires Prepar... more details

Required Skills & Qualifications:

Bachelor’s degree in accounting, finance, or a related field of study
Minimum of five (5) years’ experience in a comparable position
Minimum of three (3) years’ experience in grants administration
Strong working knowledge of financial ERP systems – NetSuite super user and/or Financial Edge
highly preferred
Working knowledge and application of GAAP and Uniform Guidance Regulations 2 CFR Part 200
Able to work independently, with minimal direction
Proficiency with Microsoft Office, particularly Excel, Power Point, Word, Adobe Acrobat

Description of Duties:

**Any of the below duties may be assigned by the AVP for Financial Management on a separate addendum to this position description

General Accounting

Oversee the general accounting functions, including, but not limited to: accounts payable, accounts receivable, general ledger
Ensure timely monthly closing and associated tasks such as bank and AP/AR reconciliations, billings and general ledger journal entries
Review weekly AP payments, process check printing, and arrange wires
Prepare, review, and analyze financial statements to ensure accuracy and completeness
Propose the movement of funds from various accounts to maximize interest/investment income while having sufficient funds for liquidity purposes.
Monitor and ensure timely payment of debt service and leases. Monitor compliance with debt covenants and reporting requirement.
Work with banking and financial services representatives on issues, data needs, and services.
Work with external auditors to ensure correct and timely closing and reporting at year-end
Assess current practices and procedures, and make recommendations for improvements
Prepare monthly financial statement reporting package
Evaluate and propose changes to procedures and processes to enhance efficiencies and internal controls
Perform ad hoc analysis and projects as assigned
Provide direction, training, and evaluation of accounting team members
Develop, document, and maintain written procedures for general accounting

Sponsored Projects Accounting

Provide post-award coordination on sponsored projects that originate from federal, state, county, and private organizations
Assists principal investigators (PI's) with inquiries relative to the grants accounting process, payroll, and budget
Monitor spending activity on assigned sponsored projects, ensuring compliance with allowable costs requirements
Prepare monthly invoices and quarterly drawdowns for the assigned grants and contracts
Reconcile sponsored project accounts and prepare necessary journal entry corrections to ensure proper month end close and compliance with all sponsor requirement and regulations
Review and prepare necessary journal entries for salary distribution adjustments and or other cost transfers and correcting entries
Coordinate and support audits/reviews and site visits by sponsoring agencies and independent auditors, preparation of contract and grant related schedules and Single Audit/A-133 audit support
Provide direction, training, and evaluation of sponsored project accounting team members
Develop, document, and maintain written procedures for sponsored projects accounting

Payroll

Supervise the payroll process for the organization
Ensure accurate and timely processing of payroll, including calculating wages, overtime, and deductions
Prepare and distribute payroll reports to management
Maintain employee records related to payroll, including tax forms and benefit deductions
Reconcile payroll accounts and resolve any discrepancies or errors
Prepare journal entries for payroll-related transactions
Stay up-to-date with changes in tax laws and regulations related to payroll
Work collaboratively with the Human Resources Department and Sponsored Projects Accounting in executing payroll functions
Identify and recommend updates to payroll processing systems and procedures
Provide training to staff designated to provide back-up payroll processing
Develop, document, and maintain written payroll procedures

NetSuite Administration

Become a subject matter expert for the system, seek out free and already provided training resources via Oracle, and propose to supervisor various certifications and workshops that can be taken to enhance skill level.
Develop robust reports and dashboard configurations that support the Institute’s needs.
Collaborate with the Financial Management team to evaluate and make improvements to the system.
Collaborate with the IT team for system administration needs.
Develop materials and training programs for staff to become proficient users of the system.

Salary Range: $90,000 – $125,000 per annum

Search Terms: Director, Financial, Management, Accounting, Assistant

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