To include as assigned, accounts payable processing, prepaid and accruals and fixed asset related functions for the organization. Verifies accuracy and completeness of invoices submitted for payment. Addresses issues that arise concerning outstanding invoices, including working with outside vendors and internal managers to research and resolve discrepancies or errors on invoices or on Check Disbursement Vouchers. Processes invoices for payment using the accounts payable software application. Mai... more details
At VyStar, we offer competitive pay, an excellent benefit package that includes a 401(k) Plan, an extensive paid technical and on-the-job training program, and tuition reimbursement--available to all full and part time employees. Part time positions start at a minimum of 30 hours per week.
We encourage you to become a part of VyStar Credit Union's family of employees.
General Accountant II
ACCOUNTABILITY STATEMENT Job responsibilities to include as assigned, accounts payable processing, prepaid and accruals and fixed asset related functions for the organization. Verifies accuracy and completeness of invoices submitted for payment. Addresses issues that arise concerning outstanding invoices, including working with outside vendors and internal managers to research and resolve discrepancies or errors on invoices or on Check Disbursement Vouchers. Processes invoices for payment using the accounts payable software application. Maintains organization’s accounts payable and fixed asset records. Performs research and problem resolution related to accounts payable processing and fixed assets issues. Provides instructions and guidance to managers and other employees to ensure compliance with internal policies and procedures regarding accounts payable processing, expense and capital project variances. Responsible for recording, tagging and maintenance of company assets as well as tracking of VyStar fixed asset projects. Prepares regularly scheduled and ad hoc reports for management related to prepaid expenses, accruals, accounts payable and capital projects. Serves as project leader on credit union initiatives that impact vendor payment processing and fixed asset tracking and recordkeeping.
ESSENTIAL JOB FUNCTIONS
- Reviews, classifies, records, remits and posts payments to vendors and other third party payees. Ensures invoices have appropriate manager approval. Verifies that invoices are charged to the appropriate general ledger accounts. Enters invoices and verifies posting accuracy. Ensure payments by check, credit card and other electronic payment methods are processed correctly and mailed in a timely manner. Verifies that general ledger interface files, used to post accounts payable transactions to the core processing system, are accurate and complete. Verifies that the Issued Check file is accurate and complete. Prepares all necessary files for production interface.
- Ensures that all applicable vendor records in the accounts payable software application are properly coded with respect to the vendor’s tax status. Prepares and mails the annual Form 1099-MISC for all vendors to whom reportable payments were made during the year.
- Reviews and processes the travel expense reports for officials and their spouses and posts entries to the general ledger and the member accounts on the core processing system. Reviews and processes monthly corporate credit cards, ensuring that entries are posted in an accurate and timely manner.
- Reviews invoices, contracts and supporting documentation associated with the acquisition, transfer or disposal of fixed assets, including, but not limited to, land, buildings, furniture, equipment, vehicles, software and leasehold improvements. Assists with the assignment of inventory control tags to assets purchased by the organization.
- Maintains the organizations fixed asset sub-ledger and records fixed asset purchases, transfers and disposals. Responsible for determining the proper asset classification and useful depreciable life for each asset purchased by the organization. Ensures sub-ledger is regularly updated in an accurate and timely manner.
- Responsible for maintaining the organization’s prepaid and accruals by adding new transactions such as, but not limited to, contracts/subscriptions, brokered CDs, and property tax accruals. In addition, the General Accountant II is responsible for balancing and posting monthly all prepaid and accrual activities to the General Ledger. Process depreciation and prepare monthly depreciation reports, used as the basis for the general ledger entries to record depreciation for each asset category. Prepare the general ledger entries to record depreciation expense and accumulated depreciation for each asset category.
- Prepare management reports for capital budget and construction-in-progress projects. Process reports as requested by management. Responsible for maintaining detailed project records for all construction, capital and remodeling projects. Performs on-site inspection and tagging of assets prior to new branch opening for business or the remodeled area is ready for occupancy.
- Prepare asset data and distribute department and branch listings for the annual physical inventory of all fixed assets as required by company policy. Prepares and submits physical inventory findings to Accounting management for review and subsequent reporting to senior management.
- Performs other duties as assigned.
Incumbent is expected to demonstrate each of the following VyStar Excellence behaviors in performing the duties and responsibilities of their job.
Ø Focus your full attention by carefully listening to and observing your member.
Ø Connect: Consistently be friendly and approachable. Demonstrate you care.
Ø Understand: Listen empathetically and ask questions. (70%/30%)
Ø Counsel: Recommend solutions based on your member’s needs and objectives.
Ø Advance: Ensure that member's expectations were exceeded; verify necessary follow-up.
KNOWLEDGE AND SKILLS
- Solid technical skills for accounting, reporting, and analysis with a basic understanding of generally accepted accounting principles (GAAP).
- Ability to produce work of high quality and accuracy under tight deadlines; organized self-starter with advanced problem-solving skills.
- Ability to prioritize workload and to perform in a fast-paced corporate environment; high concentration level with ability to perform complex tasks timely and efficiently.
- Ability to perform effectively in a team environment.
- Excellent planning, analytical, interpersonal and written and verbal communication skills; excellent research and computation skills with strong attention to detail.
- Organized and thorough with desire for continuous improvement; possesses the experience and judgment to plan and accomplish various complex goals and objectives
- Should have familiarity with basic accounting practices and procedures and the ability to rely on experience and judgment to plan and accomplish various goals and objectives and meet structured accounting-related deadlines. Must be a detail-oriented individual with the ability to perform a variety of tasks in a timely and efficient manner. Job requirements include a high concentration level and a high level of accuracy.
- Must be an organized self-starter with good problem-solving skills and effective communication skills.
- Experience working in a high volume, fast-paced environment.
- Knowledge of and familiarity with the use of Microsoft Excel, Word, PowerPoint and Crystal Reports and/or other report writing applications.
EDUCATION
- Associate’s degree in Accounting or Finance with proven academic excellence and a minimum of three years experience in accounts payable, prepaids/accruals and fixed asset recordkeeping experience required. Bachelor’s degree and financial services industry experience is preferred.
- Equivalent work experience of five to seven years relevant to the accounts payable, prepaids/accruals and fixed assets field will be considered.
DISCLAIMERS AND WORK ENVIRONMENT
Nothing in this position description is an implied contract for employment. The position description is intended to be an accurate account of the essential functions. The functions are not all encompassing and are subject to change at any time by management.
The work environment characteristics described are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
As required or requested, may exert up to 20 pounds of force occasionally and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects.
VyStar Credit Union is not seeking outside assistance or accepting unsolicited resumes from staffing agencies or search firms for employment or contractor opportunities. Any resumes submitted by an outside vendor to any employee at VyStar via e-mail, internet, or directly to hiring managers without a valid written search agreement with the Talent Acquisition / HR department will be deemed the sole property of VyStar Credit Union.
No placement fee will be paid if a candidate is hired as a result of the referral, or through other means.
Thank you for your inquiry regarding our current job opening. Your resume will be carefully reviewed against the position requirements. Should your experience and skills match, you will be contacted by one of our Human Resources department staff members.
Thank you again for your interest in this position!
VyStar Credit Union Human Resources
