Completes the setup of the award agreement and billing information into the PeopleSoft Grants Module, enters the daily deposit into PeopleSoft, review payroll, pcard, and service unit errors; post clinical trial budgets, completes vendor forms and banking information requests, responds to departmental inquiries and performs other duties as assigned. Duties: Award Administration. Reviews the award agreement and ensures that the contract data points are accurately entered into the grants managemen... more details
Completes the setup of the award agreement and billing information into the PeopleSoft Grants Module, enters the daily deposit into PeopleSoft, review payroll, pcard, and service unit errors; post clinical trial budgets, completes vendor forms and banking information requests, responds to departmental inquiries and performs other duties as assigned.
Duties:
- Award Administration. Reviews the award agreement and ensures that the contract data points are accurately entered into the grants management system. Data includes identifying the sponsor, agency type, award periods, invoicing data and compliance information. Process advance accounts for sponsored programs.
- Deposit Preparation. Prepares the daily deposit for all sponsored funding to include the logging and entry into PeopleSoft. Investigates the account identification for deposits with no recognizable deposit information.
- Clinical Trial Budget Management. Post clinical trial budgets into PeopleSoft as deposits are received. Requires calculation of the new budget, entry into the system and communication to the department. Assumes day-to-day responsibility for organizing and coordinating specialized budget and accounting functions. Assists in comprehensive reviews of departmental budgets, maintenance, and updating of budget development file.
- Administrative Assistance. Provides administrative assistance to the office by answering telephone calls, maintaining office supplies, completing banking, vendor and single audit forms; monitors the Grants and Contracts Accounting email inbox, executes departmental compliance queries and assists with the department record retention processes. Performs routine to complex administrative/accounting duties.
- Communication. Communicates with funding agencies, Principal Investigators, department business administrators and accounting staff to ensure proper setup of contracts and budgets, correct application of deposits, and resolve budget checking problems. Serves as lead to other accounting clerks and specialists.
- As Needed. Performs various duties as needed to successfully fill the function of the position.
Required Education: High School diploma or GED AND:
- 48 months of accounting or bookkeeping experience
Skills:
- Proficient in Microsoft Office
- Exceptional organization skills
- Ability to communicate verbally and in writing
- Knowledge of standard accounting principles
- Ability to multitask and handle stressful situations
Preferences:
- Experience working with grants and/or contracts in a higher education, non-profit, or research environment
Working Conditions:
- Physical: Sitting for prolonged periods. Communicate effectively. Engage in repetitive motion.
- Environmental: Standard office environment.
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