Workload Efficiency and Quality Management for MST's and/or Transactions Adhere to the agreed cycle times between Engineering (TES) and GCP. Monitor quality of documents submitted by TES and provide work process guidance. Ensure documents submitted to internal partners, stakeholders, and suppliers comply with GCP quality standards. Understand Delegation of Authority for Spend and Commit including override approval process. Identify, analyze and resolve supply and transactional procurement issues... more details
Kelly Engineering is currently seeking an experienced Client Services Representative (CSR) supporting Global Capital Purchasing (GCP) in the Houston, Texas area! Under the functional direction of the Global Capital Purchasing Leader and direct coaching by the Project Procurement Coordinators (PPC), the Client Services Representative (CSR) serves as direct interface between the Global Capital Purchasing (GCP) organization (procurement planning, sourcing and expediting activities) and supports Dow Stakeholders and partners on procurement work processes and transactional systems for capital project purchasing, planning and execution.
The role supports the following transaction types:
Process Material Specification Transmittal (MST) Packages
Request for Quotes
Spot Purchase Orders
Addendums
Finalization of all transactions
Primary Responsibilities:
Workload Efficiency and Quality Management for MST’s and/or Transactions
Adhere to the agreed cycle times between Engineering (TES) and GCP.
Monitor quality of documents submitted by TES and provide work process guidance.
Ensure documents submitted to internal partners, stakeholders, and suppliers comply with GCP quality standards.
Understand Delegation of Authority for Spend and Commit including override approval process.
Identify, analyze and resolve supply and transactional procurement issues (purchasing and payables). Involve other purchasing team roles if required.
Contribute to work process improvements.
Functional Mailboxes and MST Package Processing Monitor functional mailboxes for new incoming MST¿s. Enter MST/Purchase Order information into tracking database
Inquiry and Bids
Prepare bid lists and create inquiries for capital equipment and materials.
Ensure material requisition (MST package) and competitive bid process is followed for each requisition as called for in the project supply plan.
Purchase Order Write-ups & Finalizations
Enter Purchase Order into purchasing system.
Update existing orders with addenda.
Input and distribute purchase orders and addenda in accordance with project instructions.
Set up purchase orders in the Progress Billing Management System.
Training & Expertise
Provide training for eMST process, purchase order/addendum input processing.
Guide and assist internal partners. Be the knowledgeable focal point for supplier and internal partner transactional procurement issues.
QUALIFICATIONS:
High School Diploma or equivalent
1-3 years of related experience
Familiarity with MS Office and SAP preferred!
Strong attention to detail and excellent communication skills a must!
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