Manage and assist in the completion of all reporting requirements for the region (weekly, monthly, quarterly, etc.) which may include data analysis, and distribution of said reports for NB Director team review or to key County partners. Provide coordination of Regional Community Response process including scheduling, and maintenance of Regional On-Call calendar as needed. Provide culturally responsive supervision for regional administrative teams including health information specialists (HIS) an... more details
Manager of Operations
Job LocationsUS-CA-Santa Rosa | US-CA-Petaluma
Job ID
2024-8350
Category
Administrative Support
Job Type
Regular Full-Time
Overview
As a member of the management team, the main responsibilities of the Manager of Operations are: oversight of training, facilities needs, program data and evaluation, compliance with regulatory requirements, and event planning.
The Manager of Operations is a member of the regional leadership team and is responsible foroversight of training, facility needs, program data and evaluation, compliance with regulatory requirements, and event planning.The Manager of Operations ensures the appropriate identification, delegation, and completion of all projects and department-wide tasks via supervision of regional administrative staff members [Health information Specialists, Program Assistants etc.]
ABOUT SENECA
Seneca Family of Agencies has been nominated among the Bay Area’s Top Workplaces for several consecutive years. We’re committed to providing traditionally marginalized communities with a network of excellent mental health, community-based, and educational services. We are committed to building a diverse staff and strongly encourage people of color to apply. Our programs are deeply engaged in conversations and training on Diversity, Equity, and Inclusion to bring equity and justice to the youth and families we serve.
Responsibilities
Manage and assist in the completion of all reporting requirements for the region (weekly, monthly, quarterly, etc.) which may include data analysis, and distribution of said reports for NB Director team review or to key County partners.
Provide coordination of Regional Community Response process including scheduling, and maintenance of RegionalOn-Call calendar as needed.
Provide culturally responsive supervision for regional administrative teams including health information specialists (HIS) and program assistants (PA).
Coordinate Regional and County specific projects or events such as: hosting key county stakeholders,staff community building events, and staff/leadership retreat days, office moves, donations etc.
Oversee compliance to Environment of Care standards & other facility needs in collaboration with North Bay Director team, local Program Assistants and Facilities Department.
Serve as the Site Safety Officer, as needed.
Coordinate and act as liaison between regional programs and centralized departments to ensure office protocol and process are functioning effectively. Tasks may include but are not limited to:
Coordination and tracking of staff IT equipment inventory
Coordinating with QA team to obtain/renew Medi-Cal Certification or support county audits
Manage process and use of petty cash funds for the region
Develop updated or new program office processes and support implementation to increase efficiency
Supports the ongoing development of team building activities and staff appreciation.
Qualifications
Required:
Bachelors degree
At least 3 years of relevant experience
At least 21 years of age
Valid California driver's license and insurability with Seneca's automobile policy
TB test clearance, fingerprinting clearance
Proof of COVID-19 vaccination and booster
Preferred:
Excellent organizational, analytical, computer, and communication skills
Proficiency with Microsoft Office suite, Teams, CANVA and Zoom
Excellent time management skills
Schedule
Full-time
Mon-Fri; 9am-5:00pm
Benefits
Starting at $26.78- $29.28 per hour. Actual salary dependent on creditable experience above the minimum qualifications
Addiitional compensation provided upon passing a bilingual language proficiency exam
Salary increases each year
Comprehensive benefits package:
Medical, dental, vision, chiropractic, acupuncture, and fertility coverage
50% paid premiums for dependents
Long-term disability, family leave, and life insurance
403b Retirement Plan
Employer-paid Employee Assistance Plan
5 weeks of Paid Time off and 11 Paid Holidays
Scholarship opportunities, ongoing training, and professional development opportunities
Relocation assistance may be available
Seneca is a Public Service Loan Forgiveness certified employer
Promotional opportunities across the agency in California and Washington
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