Essential Job Functions:Reviews and verifies that grant expenditures are in compliance with federal and state laws including U.S. OMB Guidance that encompasses 2 CFR 200 and EDGAR. Audits expenditures for allowable costs for each grant as defined in the applicable grant. Ensures compliance with School Board and County policies as it relates to accounting, purchasing and travel. Reconciles all revenues and expenditures in the Financial system for applicable grants. Works in database daily providi... more details
General Description
Provides considerable technical accounting assistance for the fiscal management of Federal, State, and Local grants. Assumes daily responsibilities for managing assigned grants and providing necessary internal and external reporting .
Essential Job Functions
Essential Job Functions:
Reviews and verifies that grant expenditures are in compliance with federal and state laws including U.S. OMB Guidance that encompasses 2 CFR 200 and EDGAR. Audits expenditures for allowable costs for each grant as defined in the applicable grant. Ensures compliance with School Board and County policies as it relates to accounting, purchasing and travel.
Reconciles all revenues and expenditures in the Financial system for applicable grants. Works in database daily providing detailed, accurate information of each grant’s transactions.
Provides reports to internal and external stakeholders as required on an ongoing basis.
Develops and maintains accurate spreadsheets of individual grant budgets indicating expenditures, encumbrances, amendments, and balances.
Balances and maintains on a monthly basis separate control for each portion of grants that have more than one funding source and grants that have more than one department included in the allocation.
Completes specialized, individual reimbursement requests for grants in a timely manner on a monthly and/or quarterly basis. Reimbursements are requested using the State Department of Education Omega electronic software application.
Prepares journal entries as needed to ensure grant activities are recorded properly and posted to the General Ledger in the correct accounting period.
Ability to coordinate and lead regular periodic meetings with Program Managers regarding grants under their oversight.
Attends seminars and workshops related to grant guidelines and requirements to stay informed of changes in financial management and/or new federal regulations/guidance as relates to Local Government.
Performs other fiscal duties as assigned.
Budgetary Responsibility:
Maintains individual grant budgets and verifies fund availability for assigned grant expenditures. Provides grant budget amendments to CCPS Office of Management/Budget and submits amendments to State DOE.
Report Preparation:
Expenditure activity reports from internal database and CCPS financial management system to internal and external stakeholders on a regular basis.
State reimbursement forms in an online grant management system, and others as required to request reimbursement for grant expenditures.
State amendment forms in online grant management system to request budget changes between line items.
Contacts are made with all applicable internal and external levels for the school division.
Work Direction:
N/A
Supervision:
N/A
Decision Making:
Independent decision-making is required in accordance with grant regulations, allowable costs, and applicable departmental policies.
Formal Policy-Setting Responsibilities:
N/A
Physical Demands:
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Duties require the employee to stand, walk short distances, sit, reach, and use their hands to handle equipment and paperwork. Ability to carry bound reports, talk, hear and close vision is required.
Work Environment:
Professional office setting.
Qualifications
Considerable knowledge of generally accepted accounting principles, state and federal regulations related to grants, cost accounting, and office operations. Considerable knowledge of grant regulations as to allowable costs, reimbursement requirements and deadlines. Considerable technical skill in writing and developing financial reporting, including life-to-date reports, for grants. Considerable skill in the use of mainframe applications and the use of personal computers utilizing spreadsheets, word processing, database software, and the internet. Demonstrated ability to understand, interpret and apply U.S. OMB Uniform Grants Guidance, EDGAR, Federal and State guidelines and regulations. Demonstrated ability to make accurate mathematical calculations and reconcile reports. Demonstrated ability to work independently, pay attention to detail, and meet strict deadlines. Demonstrated ability to assist other staff members as necessary to meet deadlines. Demonstrated ability to communicate effectively with all levels of personnel.
Requirements
Bachelor’s Degree in Accounting or Business Administration is preferred; 3+ years experience in working with grants including Federal, State and/or Local funding; or any equivalent combination of experience and training that would provide the required knowledge, skills and abilities.
Applicants considered for employment must successfully complete the following background investigations/tests:
Federal Bureau of Investigation (FBI) Criminal History Investigation
State Police Criminal History Investigation
Child Protective Services ( CPS) Investigation
Tuberculosis Screening/Test
Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, the administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.
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