The City Clerk’s Office is recruiting for a key team member for the Records Management Division. In this highly visible elected office, the Deputy City Clerk II (Records Management) plans, organizes and oversees the city-wide records management program and document imaging system. The major responsibilities for this position are coordinating records; responding to complex, confidential, and sensitive requests, including the Public Records Act requests; maintaining computer databases for records ... more details
DESCRIPTION
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IN ITS ENTIRETY BEFORE SUBMITTING AN APPLICATION FOR THIS POSITION.
The City of Torrance recognizes the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to the City of Torrance today.
The City of Torrance is recruiting for a Deputy City Clerk II (Records Management) to be part of the City Clerk's Office Team!
The Department
The Office of the City Clerk is the driver for open and transparent government; caretaker and custodian of the public records, steward for the elections process, and ambassador to and the conduit for the democratic processes of the City of Torrance. The City Clerk's Office ensures that there is compliance with all federal, state and local statues and regulations and serves as a liaison between the public and the City Council. The Office is a service department which provides City Council, City departments, and the general public information regarding the operations and legislative history of the City.
The Position
The City Clerk’s Office is recruiting for a key team member for the Records Management Division. In this highly visible elected office, the Deputy City Clerk II (Records Management) plans, organizes and oversees the city-wide records management program and document imaging system. The major responsibilities for this position are coordinating records; responding to complex, confidential, and sensitive requests, including the Public Records Act requests; maintaining computer databases for records retrieval, and supervising staff.
In addition to records management duties, this position through cross training may coordinate and supervise the agenda review process including review of the agenda and agenda reports for compliance with internal procedures, local policies and state law; write procedural manuals, trains employees and the public on access to public information.
The successful incumbent will be able to develop staff and cultivate a team environment where camaraderie is valued. If this is a fit for your talents, consider a career with the City of Torrance.
For more information about the duties of the position, click here.
QUALIFICATION GUIDELINES
EDUCATION AND EXPERIENCE:
Any combination of education and experience that provides the knowledge and skills required is qualifying. A typical way to obtain the knowledge and skills would be:
Graduation from a college or university with a Bachelor’s degree in Public Administration, Business Administration, or a related field; and three years of increasingly responsible experience in a City Clerk's Office or in a similar government setting which included coordinating a comprehensive records management program involving the maintenance, retention and disposition of a wide variety of records; or an equivalent combination of related education and experience may be substituted.
One year of experience in a supervisory or lead capacity is preferred.
LICENSES AND CERTIFICATIONS
Possession of a valid Class C California Driver's License and a safe driving record.
A valid Notary Public License must be obtained prior to the completion of the probationary period and maintained thereafter.
Designation as a Certified Municipal Clerk (CMC) and/or Certified Records Manager (CRM) is highly desirable.
Successful candidates will possess the following:
Solid knowledge of electronic records systems;
Experience with document digitization;
Experience in project management;
Knowledge of federal, state and local laws regarding records;
Be highly organized, detailed oriented, and customer service focused.
HOW TO APPLY & EXAM PROCESS
Interested candidates must submit an online application and supplemental questionnaire at www.TorranceCA.Gov/Jobs. Application submission will be accepted on a continuous basis until the position is filled. First review of applications will be those received by Tuesday, June 4, 2024 at 11:59 p.m.If a sufficient number of applications are received by the first review date, there is a possibility that the recruitment may close at that time.
Only those candidates who best meet the City and Department's needs will be invited to participate in the examination process, which will consist of the following components:
Performance Test: Weighted 40%(Tentatively scheduled on June 20, 2024) Panel Interview: Weighted 60%(Tentatively scheduled on June 20, 2024)
SPECIAL NOTES
Visit www.TorranceCA.Gov to find out more information about our community.
The City of Torrance Conflict of Interest Code requires that employees in this classification file an annual Financial Disclosure Statement. Information about this requirement may be obtained from the City Clerk's office.
Applicants with disabilities who require special testing arrangements must contact Human Resources prior to the examination date(s). If you have a disability for which you require an accommodation, please contact us at (310) 618-2915 before the test date.
As a condition of employment, candidates must pass a background check.
The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice.
City of Torrance Inclusion Statement
The City of Torrance is a welcoming and culturally-rich community. As a pillar of public service, we strive to be an employer of choice by attracting and retaining a talented workforce where people of diverse backgrounds, cultures, religions, and lifestyles are valued. Our mission is to create an inclusive environment where our staff are empowered to perform at their highest level and contribute towards making a positive impact.
The City is an equal opportunity employer and works towards building collaborative teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. Come join us to help cultivate a workplace that welcomes and celebrates the diversity of our employees!
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