Job Abstract

Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for Dining Services. The position reports to the Senior Food Buyer of Dining Services. Among the key duties of the position are the following: Performs a wide range of administrative tasks in support of Dining Services Food Buyer Office: Requisitions and orders are processed on a daily basis and in a timely matter. Additions to orders are quickly handled to ensure product is sent to units within Dining Services.... more details

Administrative Coordinator

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Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator
Job Category	URA-AFT Administrative
Department	Dining Services
Overview
Posting Summary	Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for Dining Services. The position reports to the Senior Food Buyer of Dining Services. Among the key duties of the position are the following: Performs a wide range of administrative tasks in support of Dining Services Food Buyer Office: Requisitions and orders are processed on a daily basis and in a timely matter. Additions to orders are quickly handled to ensure product is sent to units within Dining Services. Quotes are sent to vendors and entered into FoodPro for manager approval. Provides support related to customer service; procurement; HR and payroll; billing and invoice processing; preparation of financial reports and transmittals; coordination of logistics for events and meetings; and the overall administration and operation of Dining Services Food Buyers Office. Acts as a liaison to both internal and external constituents, replies to routine inquiries and resolves a diverse range of issues in a professional manner. Processes various administrative documents and data. Creates routine informational materials. Provides department-wide assistant and technical support in the administration of multiple systems. Assists with the setup, configuration and maintenance of various equipment. Provides training and backup coverage where necessary; and provides leadership and direction to lower- level staff. Assists with department-wide events and programs. Assists with and completes special projects as assigned. Responsible for the procurement of all food and beverage items; and contracts for purchase of all food and beverage items use throughout the various units of Rutgers University Dining Services. This position is responsible for management and maintenance of the Aurora FoodPro Inventory System, the software application required for all operational areas of Rutgers University Dining Service, use for forecasting and pre-costing, menu planning, food purchasing, production and inventory control, catering, nutritive analysis, point of sale interface, post cost reporting and financial analysis.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	55416.000
Annual Mid Range Salary	68958.000
Annual Maximum Salary	82500.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor’s degree in a related field, or an equivalent combination of education and experience that demonstrates knowledge and understanding of office administration, organization, coordination and facilitation. Also requires two years relevant experience in an administrative function, preferably in a college or university setting.
Certifications/Licenses	Have a driver’s license.
Required Knowledge, Skills, and Abilities	Must be able to prioritize and perform multiple and varied tasks in a fast-paced service-focused environment. Professional demeanor, courtesy, discretion, sound judgment, and reliability are essential in the performance of this position. Requires effective oral, written and interpersonal communication skills including knowledge of proper business writing style and format. Microsoft Office Suite (i.e., Word, Excel, PowerPoint, Outlook, etc.). Must be able to efficiently navigate through web and PC-based applications.
Preferred Qualifications	Knowledge of Rutgers University, Student Affairs and Dining Services policies, procedures and collective bargaining agreements strongly preferred. Knowledge with Aurora FoodPro Inventory System preferred.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions	Multiple Vacancies.

Posting Details

Posting Number	24ST1373
Posting Open Date	06/14/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Do you have a bachelor’s degree in a related field, or an equivalent combination of education and experience that demonstrates knowledge and understanding of office administration, organization, coordination and facilitation?
- Yes
- No
* Do you have two years relevant experience in an administrative function, preferably in a college or university setting?
- Yes
- No

Applicant Documents

Required Documents

Resume/CV

Optional Documents

Cover Letter/Letter of Application
List of Professional References (contact Info)

Apply with Rutgers University

Search Terms: Administrative, Coordinator, Dining Services, Inventory Control, Technical Support

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Administrative Jobs: $15-$57/Hr. Multiple Positions Hiring Immediately

New Brunswick

Hiring Immediately! Multiple Positions Available. $15-$57/Hr.