Job Abstract

Skorpios Technologies, Inc., an innovator in heterogeneous integration of silicon photonic technology and semiconductor development, is seeking a highly organized and proactive Executive Assistant/Office Manager who will provide high-level administrative support to the Executive Team and will oversee the general administrative functions and activities of the office. The Company is currently ramping up operations from a recent relocation, which will allow the Company to grow, expand and have a successful future.

Responsibilities and Duties:

· Provides high-level executive and administrative support to the CEO, COO, VP of HR and/or other assigned leadership staff.

· Performs administrative tasks including calendar management, schedule meetings/appointments, review documents and assist in the formatting of PowerPoint presentations.

· Arranges travel and accommodations for assigned executives and board members, which then includes the processing of all related business expenses.

· Ensures all executive related visitors and customers are supported while onsite, which includes works closely with Finance and Accounting to ensure corporate compliance.

· May be asked to answer the main phone line and sit in our lobby area during busier operations.

· Keep executive kitchenette fully stocked with coffee, beverages and other items.

· Operates office machines including copiers, scanners, and voicemail systems, personal computers, and other standard office equipment.

· Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.

· Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs.

· Maintains inventory of office supplies; orders new supplies as needed.

· Orders regular catering for staff and meetings.

· Performs other related duties as assigned.

Job Qualifications:

· Must be very professional, and detail oriented.

· Must have a lot of experience dealing with highly confidential topics and talking to high-level individuals regularly.

· Familiar with a start-up/small company environment; willing to fill in other areas as needed.

· COO or VP of HR may contact you before/after hours for alignment; must be available to take calls or respond as necessary.

· Must be able to adapt to priorities that change quickly, and adjust as necessary

· Minimum 5 years of relevant experience supporting high level executives.

· Bachelor’s degree in business administration or a related field is preferred but not required.

· Experience in a manufacturing, engineering or hourly environment is preferred.

· Strong verbal and written communication skills.

· Excellent interpersonal and customer service skills with the ability to build and maintain positive relationships with team members and stakeholders.

· Exceptional organizational and multitasking abilities, with keen attention to detail.

· Excellent time management skills with a proven ability to meet deadlines.

· Ability to function well in a high-paced and (at times) stressful environment.

· Extensive knowledge of office management and clerical procedures.

· Proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

· Prolonged periods of sitting, standing, walking and working on a computer (it varies).

· Must be able to lift, push and/or pull up to 15 pounds at times

· This position requires you to be onsite daily.

Skorpios is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.