Leading OC Real Estate Developer/ Operator is looking for an Administrative Assistant to handle the administrative functions of our Corporate office in Newport Beach, CA. We are looking for someone who enjoys administrative tasks, positive, team player and a good multi-tasker. This role will allow cross functional collaboration with departments and the ability to work on special projects. This position is an IN OFFICE opportunity. No hybrid or remote options. This position is Direct Hire and wi... more details
Job Description
Leading OC Real Estate Developer/Operator is looking for an Administrative Assistant to handle the administrative functions of our Corporate office in Newport Beach, CA. We are looking for someone who enjoys administrative tasks, positive, team player and a good multi-tasker. This role will allow cross functional collaboration with departments and the ability to work on special projects. This position is an IN OFFICE opportunity. No hybrid or remote options. This position is Direct Hire and will pay $52K-$55K annually.
Responsibilities:
Prepare communications such as memos, emails, reports and other correspondence
Schedule and coordinate meetings
Sorting mail daily
Greeting visitors
Answering and forwarding calls to appropriate party
Maintain filing system in Z drive
Recording incoming checks in Smartsheet and mailing to appropriate mailbox
Ordering food, supplies, items from Costco
Retrieving monthly invoices from vendors and sending to accounts payable
Stocking kitchen and office supplies
Using postage machine to mail out letters
Receiving and sending out UPS mail
Staples Ordering
Supporting HR Manager with yearly event planning such as summer events, halloween, thanksgiving and holiday party
Assist with special projects with departments as needed
Assist with expense reports as needed
Sending sales reports to appropriate email box
Other duties as assigned
Experience / Skills Desired:
3-4 years of Admin experience
Multitasker and administratively strong
Excellent verbal and written communication skills
Demonstrate leadership and professionalism
Ability to problem solve and provide actionable and positive feedback
Ability to work both independently and within a team environment
Ability to work collaboratively within cross-functional groups
Proficient in MS Outlook, Word and Excel
Real Estate License preferred
Meticulous attention to details and accuracy
Flexible outlook toward task management
All qualified applicants will receive consideration for employment without regard torace, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
To apply please email your resume to ekrueger@ultimatestaffing.com
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