Job Abstract

About Mount Saint Mary's University:

Mount Saint Mary's is the only women's university in Los Angeles and one of the most diverse in the nation. The University is known nationally for its research on gender equity, its innovative health and science programs, and its commitment to community service. As a leading liberal arts institution, Mount Saint Mary's provides year-round, flexible and online programs at the undergraduate and graduate level. Weekend, evening and graduate programs are offered to both women and men. Mount alums are engaged, active, global citizens who use their knowledge and skills to better themselves, their communities and the world. www.msmu.edu

Mount Saint Mary's University is an equal opportunity employer. The University is thoroughly committed both to providing equal employment opportunities for all job applicants and employees, and to providing a work environment that is free from harassment, discrimination and retaliation. We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Applicants must be able to provide proof of eligibility to work in the United States. The University will not assist applicants with any visa matters. A background check will be required. Applicants must also provide proof of COVID-19 vaccination of condition of employment.

Job Description:

This position oversees the conceptualization, design, quality and management of all Institutional Advancement events, special events from the President's Office and other departments, public programs, as well as facility rentals and filming on both campuses. The objective of all the events, programs and rentals is to generate revenue for the University, increase institutional visibility, and build strategic partnerships that create opportunities for faculty, students, and staff.

Position Monthly Range: $ 6,617 - $8,333

Hiring salary can be above the posted pay range if candidate's qualifications are determined to be above the minimum requirements of the position description.

Duties and Responsibilities:

1. Oversees the planning and execution 10-15 large scale events, fundraisers and public programs. This includes developing the program content for all events, marketing and promotion strategies, logistics, vendor management, volunteer management.
2. Oversees space reservations, logistical support, quality control, and promotion (when applicable) for University events. Work with department heads in both academic and student affairs to leverage their contacts and events to benefit a broader base and to ensure successful events.
3. Generates and oversees facility rentals on both campuses in order to meet and or exceed the annual operating revenue goal.
4. Creates and executes long range and annual plans to increase revenue from rentals, including appropriate policies, marketing and promotion, identifying key strategic partners, and establishing a competitive fee structure with the goal of generating $1 million in annual revenue.
5. Develops, enforces, reviews and revises policies as needed, to ensure appropriate facilities usage both internally and externally.
6. Standardize operations systems and procedures for efficient event reservations and event production for University departments and external events and filming clients.
7. Ensures effective master calendars for both University and external constituents.
8. Collaborates with support teams throughout the University (security, facilities, transportation, media services, food services) to discuss priorities and develop a strategic plan around internal and external events and filming that ensures quality control.
9. Develops and manages the University and External Event website, promotional literature and usage forms to ensure we remain competitive and offer remarkable service to the internal and external communities.
10. Oversees the work of Unreel Locations and evaluate prospective clients, contracts, and insurance while managing the use of both campuses for external events and filming by non-University individuals and organizations.
11. Responsible for financial oversight of departmental budgets; oversight of event revenue to ensure goals are being met and strategic planning for attaining targets.
12. Manages event business operations including project contracts and agreements. Oversee the maintenance of financial records and inventories, including processing bills, reconciling budget accounts and reports, and purchasing supplies.
13. Proactively audit event related vendors to ensure the best rates and effective contracts (especially rentals).
14. Provides exemplary service to the University community for internal events and programs as well as to non-University individuals and organizations.

Other Duties and Responsibilities:

1. Some night and weekend work needed for events.
2. Perform other job-related duties, as assigned.

Requirements:

Knowledge:

• Sufficient working knowledge of fundraising and event coordination principles, strategies, practices, procedures and trends
• Sufficient working knowledge of supervisory principles, as appropriate
• Strong working knowledge of Raiser's Edge database
• Strong working knowledge of Microsoft Word and Excel software applications

Abilities and Skills:

• Ability to organize, prioritize and handle multiple tasks to meet established deadlines
• Ability to work effectively with a wide range of constituencies in a diverse community
• Effectively set priorities, analyze, and creatively solve problems
• Exercise sound judgment and decision-making. Detail-oriented, flexible and proactive
• Demonstrated follow-through with multiple simultaneous projects and tasks
• Keep abreast of updates and changes within the field
• Build rapport, and work comfortably and effectively with a wide variety of people from diverse backgrounds
• Must be comfortable working with high-level volunteers
• Excellent written and oral communication, and organization and prioritization skills
• Strong project management, public relations, networking, negotiation, basic mathematics and budgeting skills

Education:

• Bachelor's degree from an accredited college or university required, Master's degree preferred

Experience:

• At least 7-10 years of experience planning and coordinating special events and programs
• Sufficient demonstrated experience managing teams and budgets

Licenses and Certifications:

• CA driver's license

Additional Information:

Work Location: Doheny Campus (Downtown Los Angeles)

Start Date: Immediately

Applications Deadline: Open until filled

The University is committed to recruiting and retaining a diverse student population and workforce as a reflection of our commitment to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives and ways of learning. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. We encourage people of all backgrounds to apply to be a student or to work for the University.

Application Instructions:

Please submit your resume and cover letter.

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