Engineering client has an IMMEDIATE NEED for an Office Assistant In New York City. You need 2-7 years of experience as an Office Assistant, Department Assistant, Receptionist or Administrative Assistant. Experience doing this for any type of engineering or construction company would be considered a plus. Local candidates only. location: New York, New York job type: Contract salary: $24 - 28 per hour work hours: 8 am to 4 pm edu[ "\t. Provide high level administrative support to the Office Mana... more details
job summary: Engineering client has an IMMEDIATE NEED for an Office Assistant In New York City. You need 2-7 years of experience as an Office Assistant, Department Assistant, Receptionist or Administrative Assistant. Experience doing this for any type of engineering or construction company would be considered a plus. Local candidates only. location: New York, New York job type: Contract salary: $24 - 28 per hour work hours: 8am to 4pm edu
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Provide high level administrative support to the Office Manager, managing schedules, appointment requests and a high volume of meetings and events.\t
Support the Global Practice, business line leaders and office staff with a variety of administrative and operational tasks on a daily basis.\t
Support Project Managers with proposal development and project specific tasks including issuing Purchase Orders, maintaining project schedules, tracking budgets and financial information.\t
Responsible for maintaining office reception area, greeting guests, and referring callers to appropriate parties.\t
Plan, coordinate and facilitate on-site and off-site meetings for the office. This may include client meetings, trainings, stakeholder meetings, office management meetings, etc.\t
Coordinate and manage office events and activities. Oversee catering and conference room management for events; event set up and tear down.\t
Assist office leadership team with calendar management, conference calls, related conference room set up, expense reports, and meeting coordination as requested.\t
Coordinate travel arrangements and prepare travel itineraries.\t
Prepare messaging and correspondence including emails, meeting agendas and meeting minutes.\t
Responsible for gathering, compiling, verifying, proofreading, and analyzing information to prepare documents such as memos, letters, reports and power point presentations.\t
Assemble and analyze information involving business plans and financial reports in PowerBI and Excel.\t
Maintain seating and organizational charts in Visio.\t
Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Process office accounts payable invoices.\t
Coordinate and maintain overall office appearance including the kitchenette, furniture, equipment, and supply inventory.\t
Administer office access security (badging and keys).\t
Support management and human resources with new hires and separations.\t
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