Validate customer invoices for accuracy & input relevant payment details into accounting system to ensureproper financial coding (i.e., time frame, product type, expense type, dollar amount). Obtain all necessary supporting documentation for all invoices received. Enter validation to our accounting system for promotional expenses and ensure its correct at the time ofpayment. Revise the accruals in our accounting system to actual as invoices are received for chain expenses. Revise the agreement v... more details
Position Summary:
Claims Rep position reporting to Chain Claims Supervisor, which includes reviewing, entering, and processing chain account invoices, as well as revising chain account accruals based on invoices received. Also provides customer service to chain accounts and support to sales teams.
Essential Job Functions:
Validate customer invoices for accuracy & input relevant payment details into accounting system to ensure proper financial coding (i.e., time frame, product type, expense type, dollar amount).
Obtain all necessary supporting documentation for all invoices received.
Enter validation to our accounting system for promotional expenses and ensure its correct at the time of payment.
Revise the accruals in our accounting system to actual as invoices are received for chain expenses.
Revise the agreement validation lines supported by the promotional discounts entered in the sales system when late or missed promotions occur.
Review current claims aging reports to ensure timely payments to chain accounts or billing to distributor.
Upload monthly accruals to each chain to accrue promotional expenses.
Provide customer service to Customers, as needed.
Provide service & support to the Account Managers and Director, as needed.
Ad hoc projects (as needed).
Position Requirements:
Advanced Excel, Outlook & Word skills.
SAP experience preferred
Accounting background preferred
Excellent verbal & written communication skills
Positive attitude with a willingness to learn
Must be a team player and able to work with other individuals in and outside the department (at various levels) in a positive manner
Must be able to recognize and meet deadlines and prioritize and follow up accordingly
Must be able to work independently with minimal supervision
Must be able to research, problem solve and identify solutions
Superior attention to detail
High school diploma is required, bachelor’s degree preferred.
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