Office Coordinator Job Locations US-VA-Arlington Job ID 2024-2359 # of Openings 1 Category People and Culture About The Role: It's a great time to join us at Airlines Reporting Corporation (ARC)! ARC accelerates the growth of global air travel by delivering forward-looking travel data, flexible distribution services and other innovative industry solutions. We are a leading travel intelligence company with the world's largest, most comprehensive global airline ticket dataset, including more than ... more details
Office Coordinator
Job LocationsUS-VA-Arlington
Job ID
2024-2359
# of Openings
1
Category
People and Culture
About The Role:
It's a great time to join us at Airlines Reporting Corporation (ARC)! ARC accelerates the growth of global air travel by delivering forward-looking travel data, flexible distribution services and other innovative industry solutions. We are a leading travel intelligence company with the world’s largest, most comprehensive global airline ticket dataset, including more than 15 billion passenger flights. By working here, you can contribute to solutions and expertise that strengthen economies and enrich lives. We think big, embrace challenges and explore new ideas to lead the way for the travel industry.
ARC is hiring an Office Coordinator to greet all visitors and employees and oversee the welcome experience at ARC’s Arlington office. In this role, you will perform various facilities and People & Culture administrative functions to include front desk duties, building maintenance coordination, and mailroom operations. You will answer incoming calls and direct callers to the appropriate department, manage the distribution of employee badges and act as a liaison to lobby security for external visitors and ensure snack bars are adequately stocked at all times to provide colleagues with an exceptional experience when working from the office. Additionally, you will handle mail distribution, shipment preparation, and meeting room set up. You will be given the opportunity to take ownership of completing daily and weekly tasks with minimal supervision.
What You'll Get to Do:
Answer calls and greet visitors in a timely and courteous manner. Ensure visitors sign in and are escorted to appropriate employees.
Maintain neat and orderly office; including following behind the cleaning staff to ensure work has been done, coordinating special requests (such as carpet stain removal), and notifying Director of issues that cannot be immediately resolved. Maintain an inventory of office and coffee supplies; source and replenish as necessary with cost effectiveness at top of mind.
Handle, sort, and ensure delivery of mail, packages, and shipments. Follow up with vendors on lost or late items.
Review meeting reservations daily to ensure meeting room preparation is handled; order catering when needed. Ensure meeting needs are met on time and with accuracy. Coordinate with A/V services as needed.
Act as a point of contact with vendors to obtain bids, schedule and oversee repairs and maintenance (such as plumbing, painting, etc.), which may include after-hours work. Coordinate with local Building Engineer for items needing attention (such as light bulb replacement, HVAC changes, etc.). Also communicates building events to employees.
Assist with a variety of administrative duties related to the Facilities and People & Culture teams.
You'll Bring These Qualifications:
Associate’s Degree preferred; equivalent work experience considered
2+ years experience providing customer service in an office environment; facilities experience preferred, reception experience a plus
Effective verbal and written communication
Strong customer service orientation
Punctual, dependable, trustworthy and able to protect confidential information
Team collaboration
Eye for detail and accuracy
Excellent follow-through
Ability to follow directions
Ability to write and proofread professional communications and business correspondence.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
What We Can Offer You:
Joining ARC means joining a team that is motivated, diverse, creative, collaborative and solutions-oriented. We think big, embrace challenges, and explore new ideas to lead the way for the travel industry.
Our employees value the hands-on learning and professional development opportunities that allow them to expand their skills and grow their career in new, dynamic ways.
ARC offers WorkFlex. WorkFlex is ARC’s hybrid work program which offers eligible employees the flexibility to work from home while also requiring in office workdays throughout the year to foster collaboration and connection throughout the organization. We’ve designed WorkFlex to enable employees to succeed and thrive while maintaining strong connections to one another and ARC - both of which are critical to our shared success.
We offer a highly competitive, comprehensive benefits package so you can worry less and focus on what truly matters.
By joining ARC, you will partner with top minds in the industry as we use data and technology to innovate how the world travels.
EOE M/F/D/V Females and Minorities Encouraged to Apply
Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.
We would like to take a second to Welcome You to Job Abstracts, the nation’s largest Pure Job Board. With over 3.1 million job listings from 15,000+ Companies & Organizations, we help job searchers find careers that match their interests. As an anonymous user, you have probably discovered how easy our system is to use. However, you have just scratched the surface of what we can offer.
We encourage you to Register so you can use our most powerful features: searching with multiple terms, setting up multiple locations, establishing favorite companies, and accessing your search history. If you find a job you like, you can apply directly for it, and then, keep notes on it. We will also keep a lookout for jobs that match your search terms and email you when we find something you may like.
You can register for free and the system is free to use. If you like our system so far, click on Register and unlock the power required by serious job searchers.
Any time you conduct a search, the system shows you job matches, ranked by their Relevance Score (RS).
The score is calculated by a proprietary algorithm that uses Intelligent Machine Learning.
The Relevance Score tells you how well the job opportunity matches your search term or terms.
When not logged in, the system is limited to one search term. Scores for single term matches are usually lower.
When you register, log in, and set up multiple terms prioritized by importance, the jobs found for you will receive a much higher Relevance Score.