Manage the department or executive's calendar, scheduling appointments, meetings, and travel arrangements. Prepare correspondence, reports, presentations, and other documents for the local government department. Coordinate and manage public meeting dockets, ensuring all necessary materials are prepared and distributed on time. Process public records requests in accordance with established procedures. Answer phones, screen inquiries, and provide courteous and professional customer service. Mainta... more details
Job Summary/Company:
Do you thrive in a fast-paced environment and enjoy providing exceptional support? Are you detail-oriented and have a passion for public service? If so, we want to hear from you!
Sparks Group has partnered with the local government office of Alexandria, Virginia in their search for a talented Administrative Assistant with previous experience managing public meeting dockets! If you have experience with Granicus software or managing the dockets and agendas of public meetings we want to talk to you!
This role will be onsite at City Hall and is a contract role for three months with possibility to extend.
Responsibilities:
Manage the department or executive's calendar, scheduling appointments, meetings, and travel arrangements.
Prepare correspondence, reports, presentations, and other documents for the local government department.
Coordinate and manage public meeting dockets, ensuring all necessary materials are prepared and distributed on time.
Process public records requests in accordance with established procedures.
Answer phones, screen inquiries, and provide courteous and professional customer service.
Maintain office filing systems (both paper and electronic) and ensure accurate recordkeeping.
Perform other administrative duties as assigned.
Qualifications:
Minimum of two years of administrative experience in a government or fast-paced environment.
Excellent communication, interpersonal, and organizational skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Previous Experience with Granicus software highly desired.
Strong attention to detail and ability to prioritize multiple tasks.
Experience managing public meeting dockets a plus.
Ability to maintain confidentiality and discretion.
Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.
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