The Administrative Assistant provides support to both Executive and non-clinical operations. The responsibilities will encompass a wide range of administrative tasks aimed at ensuring smooth day-to-day operations and exceptional patient care experiences. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Responsibilities. Recording minutes for the Board of Director Meetings, Leadership meetings, Committees, HRSA program... more details
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Description
The Administrative Assistant provides support to both Executive and non-clinical operations. The responsibilities will encompass a wide range of administrative tasks aimed at ensuring smooth day-to-day operations and exceptional patient care experiences. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
Responsibilities
Recording minutes for the Board of Director Meetings, Leadership meetings, Committees, HRSA program seminars, and other events as needed
Preparing Board reports and packages, organizing and executing follow-up actions, as necessary.
Attend board meetings in-person or virtual depending on company needs, including once a month after hours between 6pm-8pm.
Supports C-Suite and leadership team with administrative/clerical tasks.
Organizes and coordinates meetings and conferences.
Composes and prepares confidential documents and agendas.
Assist with ordering lunches for Management lunch meetings.
Makes travel arrangements and provides hotel accommodations as needed for members of the organization. Assists with conference registrations.
Communicate memorandum on behalf of the CEO, Board of Directors, staff and partnering agencies.
Assists with Health Resources and Services Administration (HRSA) compliance and updating website (EHB), ensuring that submissions and requests are submitted in a timely manner.
Requesting Letters of Support for grant applications
Assist with marketing and outreach activities (health fairs, tent pop-ups)
Be part of the Development Team and assist with activities that contribute towards UCHC brand awareness and initiatives, including maintaining databases and tracking.
Assist with planning and organizing meetings by obtaining information, preparing files, agendas and presentation materials.
Assist with meal arrangements for UCHC Board of Directors and staff events.
Helps provide support to the Employee Engagement Committee.
Commute between clinics, as necessary.
Keeps track of UCHC inventory, organization storages, and issuing out supplies to clinics.
This is an active role traveling between sites about 50% of the time and in-office, about 50%
Other duties as assigned.
Requirements
High school diploma, BA preferred or 2-3 years combined education/experience in lieu of education
Some experience in credentialing preferred; 1-3 years experience as an administrative assistant or similar capacity.
Experience in a healthcare setting.
Knowledge of non-profit FQHC organization structure, preferred
Proficient with Microsoft or Google Suite applications
Must be able to imitate, analyze, monitor, evaluate and advance strategic plans.
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