Check incoming emails, which include copies of contracts in a PDF file format. Verify all pages are included in contract; verify project number for contract. Recreate contract file using a company standard naming convention. Prepare file to be moved to company filing database Verify subconsultant contracts have provided proof of insurance. Verify contracts have been signed according to company signing policy. Enter paperwork into an electronic system by using optical scanners. Follow policies an... more details
Contracts Administrator
Job LocationsUS-CA-Costa Mesa
ID2024-3256
Category
Administrative/Clerical
Type
Agency Temp
Overview
Carollo Engineers is an internationally recognized environmental engineering firm that specializes in the planning, design, and construction of water and wastewater facilities. We are seeking a Contracts Administrator to help get our contract system filing up to date to facliitate the conversion to a new contract management system.
Responsibilities
Check incoming emails, which include copies of contracts in a PDF file format
Verify all pages are included in contract; verify project number for contract
Recreate contract file using a company standard naming convention
Prepare file to be moved to company filing database
Verify subconsultant contracts have provided proof of insurance
Verify contracts have been signed according to company signing policy
Enter paperwork into an electronic system by using optical scanners
Follow policies and confidentiality dictations to safeguard data and information
Qualifications
High School Degree or equivalent
Knowledge of filing systems
Great attention to detail
Highly motivated, self-directed, and well-organized
Good at multitasking and time management
Excellent oral and written communication skills
Proficiency in Microsoft Office and Adobe Acrobat
Knowledge of office equipment such as photocopier, scanner, etc.
Pay Range
$25.00 an hour. This is the hourly rate we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay within this range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.
Other Compensation and Benefits
Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the care employees and their families need to lead healthy, productive lives. Carollo’s benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services and discount programs. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available.
Need help finding the right job?
We can recommend jobs specifically for you!Click here to get started.
Job Abstracts is an independent Job Search Engine. Job Abstracts is not an agent or representative and is not endorsed, sponsored or affiliated with any employer. Job Abstracts uses proprietary technology to keep the availability and accuracy of its job listings and their details. All trademarks, service marks, logos, domain names, and job descriptions are the property of their respective holder. Job Abstracts does not have its members apply for a job on the jobabstracts.com website. Additionally, Job Abstracts may provide a list of third-party job listings that may not be affiliated with any employer. Please make sure you understand and agree to the website's Terms & Conditions and Privacy Policies you are applying on as they may differ from ours and are not in our control.
We would like to take a second to Welcome You to Job Abstracts, the nation’s largest Pure Job Board. With over 3.1 million job listings from 15,000+ Companies & Organizations, we help job searchers find careers that match their interests. As an anonymous user, you have probably discovered how easy our system is to use. However, you have just scratched the surface of what we can offer.
We encourage you to Register so you can use our most powerful features: searching with multiple terms, setting up multiple locations, establishing favorite companies, and accessing your search history. If you find a job you like, you can apply directly for it, and then, keep notes on it. We will also keep a lookout for jobs that match your search terms and email you when we find something you may like.
You can register for free and the system is free to use. If you like our system so far, click on Register and unlock the power required by serious job searchers.
Any time you conduct a search, the system shows you job matches, ranked by their Relevance Score (RS).
The score is calculated by a proprietary algorithm that uses Intelligent Machine Learning.
The Relevance Score tells you how well the job opportunity matches your search term or terms.
When not logged in, the system is limited to one search term. Scores for single term matches are usually lower.
When you register, log in, and set up multiple terms prioritized by importance, the jobs found for you will receive a much higher Relevance Score.