Responsible for the administration of the Destination Services department for all group events. Responsible for checks and balances of Destination Services invoices. Research and assist in new group offerings. Responsible for researching new vendors, setting them up in our system, negotiating payment terms, and collecting all necessary documents. Maintain complete knowledge of all Destination Services offerings and be able to clearly articulate to guests. Update internal marketing materials when... more details
Destination Services Administrator (Part Time)
Job LocationsUS-CA-Rancho Palos Verdes
ID2024-6442
Category
Administrative
Position Type
Regular Part-Time
Min
USD $22.50/Hr.
Overview
Assisting with all administrative tasks for the Destination Services department, including managing event calendars, delivery schedules, sales presentations, event billing, purchase orders, vendor correspondence and general office duties.
Responsibilities
Responsible for the administration of the Destination Services department for all group events.
Responsible for checks and balances of Destination Services invoices.
Research and assist in new group offerings. Responsible for researching new vendors, setting them up in our system, negotiating payment terms, and collecting all necessary documents.
Maintain complete knowledge of all Destination Services offerings and be able to clearly articulate to guests. Update internal marketing materials when requested by the Sales Managers and Supervisors.
Be flexible with scheduling and be able & willing to work early/late shifts and weekends when necessary.
Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
Maintain complete knowledge of proper maintenance and use of equipment. Use equipment only as intended.
Order necessary supplies (both for the office and for group events). Responsible for setting up and breaking down in house décor items when requested.
Process Destination Services charges to group accounts.
Book/block all Destination Service activities in Fare Harbor.
Confirm and sign for vendor services when needed.
Maintain record of new inquiries and update our project management spreadsheet daily.
Create Banquet Event Order requests and diagrams for each events when requested.
Anticipate guests’ needs, respond promptly and acknowledge all guests, however busy and whatever time of day.
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