Report To: People & Culture (HR) Director I Department: People & Culture Team I Location: Pasadena, CA (only local candidates will be considered for the role)Why You’ll Love Working Here:Strong track record of providing an inclusive culture of belonging and empowerment in an entrepreneurial environment. We pay 100% of the Health, Dental & Vision premiums for the employee; 80% for the employee’s family. Short-Term Disability (STD) & Long-Term Disability (LTD) are provided and 100% covered by the ... more details
Report To: People & Culture (HR) Director I Department: People & Culture Team I Location: Pasadena, CA (only local candidates will be considered for the role)
Why You’ll Love Working Here:
Strong track record of providing an inclusive culture of belonging and empowerment in an entrepreneurial environment.
We pay 100% of the Health, Dental & Vision premiums for the employee; 80% for the employee’s family. Short-Term Disability (STD) & Long-Term Disability (LTD) are provided and 100% covered by the company.
We offer PTO (17 days for the 1st 5 years of employment) & up to 10 company paid holidays.
What You’ll Be Doing:
Supplyframe, recently acquired by Siemens, is looking for an Office Manager to be based in our Pasadena, CA office (HQ). This individual will manage all office related activities and provide high-level HR administrative and confidential support. The Office Manager reports directly to the onsite People & Culture Director but also provides support to our executive/senior leaders across the organization globally. The ideal candidate is independent, self-motivated and works efficiently with little to no supervision.
Answer incoming phone calls, schedule virtual/in-person meetings & appointments, greet customers/visitors and provide general administrative support to employees
Serve as point of contact for office maintenance & amenities, manage inventory for office supplies/equipment (coordinate with IT as needed), handle all shipping & receiving and mail management
Act as travel liaison by booking flights, reserving hotel rooms, etc. for internal and external stakeholders
Coordinate with facility management vendors, including cleaning, catering and security services
HR administrative responsibilities include assisting with onsite interviews and new hire onboarding, data entry, maintaining office health & safety compliance protocols, etc.
Coordinate with Marketing on major events from planning, budgeting, timelines, deliverables to execution and debriefing; provide monthly reporting to Accounting and Finance
Communicate the company’s policies and best practices throughout day-to-day operations to ensure compliance
Who/What We Are Looking For:
At least 2 years of related experience (as an Office Manager, Executive/Administrative Assistance and/or other administrative customer-facing roles) is required
Bachelor’s degree is preferred and experience with HR administration/support is a plus
Proficiency in Microsoft Office, Apple & Google applications
Outstanding verbal and written communication skills; excellent time management skills, ability to multitask and prioritize work in a fast paced environment
Attention to detail, problem solving skills and extremely proactive; strong organizational and planning skills
The hourly range for this position is $31.25 to $38.46 and this role is eligible to earn incentive compensation. The actual compensation offered is based on the successful candidate’s work location as well as additional factors, including job-related skills, experience, and relevant education/training.
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